CMMS Work Planner

POSITION TITLE:

CMMS Work Planner

POSITION STATUS:
Full-Time, Permanent

LOCATION:

Liberty, SC

DEPARTMENT:
Maintenance

REPORT TO:
Maintenance Manager

EFFECTIVE DATE: OCT 2026

The CMMS Work Planner reports to the Maintenance Manager and prepares maintenance work so it can be completed safely, efficiently, and with the required parts, tools, and information available. The role supports equipment reliability and production readiness through disciplined work planning, kit preparation, work order review, and accurate maintenance records in Ultimo.

Working with Maintenance Leads, technicians, the Warehouse Coordinator, Operations, Quality, and the CMMS Key User, the planner maintains a ready-to-execute backlog, develops preventive maintenance models, and keeps asset and service documentation current.

Regular working hours are Monday through Friday, 8:00 a.m. to 5:00 p.m. Occasional weekend work or attendance during major maintenance outages may be required.

• Review work requests and define the job scope, tasks, estimated labor, required skills, parts, tools, drawings, and service support before scheduling.
• Prepare job plans that identify equipment access, isolation and permit requirements, sanitation needs, and production downtime; confirm requirements with the responsible teams.
• Coordinate with the Warehouse Coordinator to reserve and stage parts and consumables in labeled kits linked to the work order; verify completeness and flag shortages.
• Build proposed weekly schedules and maintenance pit stop or shutdown work packages with Maintenance Leads and Operations for Maintenance Manager approval.
• Coordinate with the Production Planner to align maintenance schedules with production requirements, identify available maintenance windows, and minimize production downtime.
• Confirm job readiness, contractor availability, and material delivery dates; communicate constraints and update plans when priorities or equipment availability change.

• Review the Ultimo backlog routinely for aging work, missing information, duplicates, overdue preventive maintenance, and jobs awaiting parts or approval.
• Propose priorities based on safety, food safety, asset criticality, and production impact; elevate urgent issues and obtain Maintenance Manager direction.
• Audit work orders for correct assets, scope, status, labor, parts usage, failure details, and supporting documentation; follow up with users to correct gaps.
• Review finished work orders before closure, confirm completion records and follow-up actions, and submit them for Maintenance Manager review and approval. Close orders only under the approved workflow and delegated authority.
• Perform targeted work order audits based on managers’ feedback; track corrections, recurring documentation issues, and resulting improvements.

• Create, maintain, and update preventive maintenance models and job templates in Ultimo, including task steps, frequencies or meter triggers, estimated time, parts, and acceptance criteria.
• Use OEM guidance, equipment history, technician feedback, and Quality requirements to recommend PM changes for Maintenance Manager approval.
• Ensure approved PM models are linked to the correct assets and generate work orders as intended; monitor overdue tasks and elevate scheduling risks.
• Update PM instructions after equipment modifications, recurring failures, or completed work; coordinate changes with the CMMS Key User to follow established standards.

• Walk production lines and utility areas regularly with Operations and Maintenance to identify deterioration, leaks, damage, access issues, and maintenance needs.
• Create…