Facilities Manager

General Definition of Work The Sea Pines Country Club Facilities Manager manages a comprehensive facilities maintenance program to maintain the quality of all club facilities (excluding the golf course and tennis courts) in accordance with sound engineering practices. Oversees day-to-day operations of department and personnel; directs service calls; repairs, alters, and installs work according to developed or pre-set guidelines; troubleshoots malfunctions;

and responds to service calls. Oversees one support assistant. This position reports directly to the General Manager.

Essential Functions The following functions are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

Responsible for maintenance of clubhouse, administrative offices, gates, and surroundings.

Responds to emergencies at any time.

Coordinates the servicing and repairing of systems for heating, ventilating, fire, drainage, plumbing, electrical, painting, carpentry and related maintenance activities.

Troubleshoots malfunctions and responds to service calls.

Prepares annual budgeting of repair and maintenance, energy, and capital expenditures.

Maintains and updates separate five-year maintenance and capital improvement plans for all building (exterior and interior).Plans, implements, and administers the energy management and preventative maintenance programs.

Maintenance, repair, and installation of lighting in clubhouse and surrounding parking lot, trees, walkways, footer lights, mailboxes, and all streetlights.

Administers and directs all major and minor repairs and improvements. Procures bids and contracts required for all improvements. Coordinates in-house retrofit and cosmetic improvement program as directed by management.

Supervises the purchasing of all goods and materials; initiates purchase orders for physical plant and facilities maintenance supplies, machinery, equipment, parts and services, as required.

Maintains and monitors fire, and TV systems for all facilities.

Maintains accurate maintenance and repair records of equipment and machinery.

Conducts daily facilities walkabouts and specific site inspection on an as-needed basis.

Assists in preparing all necessary reports required by the city and county concerning safety, health and fire, and provides for the renewal of all permits and licenses.

Maintains work order database on a daily basis; trains and schedules staff.

Consults with the General Manager and architectural standards and infrastructure committees for budget approvals and endorsement of major projects.

Effectively coaches and mentor’s employees; proactively supports employee involvement and development; counsel’s employees on performance standards; and conducts timely performance reviews.

Responsible for maintaining a clean and safe working environment with continual emphasis on promoting employee health and safety. Assists in training colleagues in proper safety techniques.

Keeps workshop areas safe, clean and well-lit.

Ensures that all refuse is properly removed from the clubhouse and its premises.

Attends department head meetings.

Orders parts for repair work.

Helps develop and maintain a resource management plan that outlines short-term and long-term requirements for repair and maintenance, capital replacement and capital requirements.

Completes other appropriate assignments made by the General Manager.

Knowledge, Skills, and Abilities Mechanically inclined with all-around knowledge of mechanical systems, plumbing, electrical, HVAC and swimming pools/equipment and refrigeration. Hands-on capabilities for repairs.

Organizational abilities to coordinate…