Director of Facilities and Operations

General

Summary:

This position manages all construction and ongoing maintenance of facilities for the District. Prepares and monitors the departmental budget by projecting needs and monitoring expenditures, determining staffing needs, overseeing payroll for maintenance staff and allocating funds for department operational expenses. Establishes policies and procedures for ongoing review of repair programs and coordinating scheduling of repairs to facilities; manages purchasing and general contracting functions for District facilities.

Assists district staff and school principals in reviewing facilities regarding existing and potential problems. This position is under limited supervision.

• Plans, directs and oversees the construction, renovation, repair, maintenance and operation of District facilities, equipment and systems, ensuring compliance with all applicable laws, regulations, policies, procedures and standards.
• Supervises subordinate supervisory, technical and support staff; supervisory duties include instructing, assigning, reviewing and planning work of others; maintaining standards; coordinating activities; recommending new employees; acting on employee problems; and recommending employee transfers, promotions, discipline and discharge. Reviews the work of subordinates for completeness and accuracy; evaluates and makes recommendations as appropriate; offers advice and assistance as needed.
• Works with District and school administrators, staff and parent-teacher organizations to identify short- and long-term District needs related to facility and property improvements; develops and implements a comprehensive five-year plan to meet those needs.
• Develops and updates the Five Year Capital Budget and presents to the Board of Trustees on an annual basis.
• Develops and implements a preventive maintenance program for facilities and facility systems to ensure long-term performance and safety.
• Participates in the process of facility site selection and acquisition, and the development of architectural plans.
• Manages architects and contractors to achieve the desired intent, coordinating all architectural, engineering and other consultants and administering contracts for production of design, drawings and specifications for bidding and construction purposes by consultants.
• Recommends selection of construction contractors to carry out work as designed, administers construction contracts, approves contractor "submittal documents" (shop drawings and samples) during construction, approves contractor work, and authorizes payments to consultants and contractors.
• Works directly with all governmental, local building and fire department officials and is familiar with all current building and fire codes regarding hazardous occupancies.
• Ensures that all work done adheres to zoning, hazardous waste, traffic, and other pertinent governmental and safety regulations and that security and fire alarm systems are maintained in good working order.
• Possesses a working knowledge of financial, accounting, and economic principles to effectively manage and report project progress as well as department budget responsibilities. Generates accurate, detailed construction budgets, project schedules and timelines and financial spreadsheets. Ensures completion of construction projects on time and within the defined budget.
• Directs and supervises district personnel assigned to Department of Facilities Operations.
• Directs regular daily maintenance operations and custodial functions. Directs work involved in operating and maintaining heating, cooling, or ventilation equipment and formulates plans to update systems and/or reduce operating costs.
• Coordinates use of buildings by outside groups in accordance with Board Policy and fee schedules.
• Attends Board meetings and prepares reports as requested; promotes good public relations through professional execution of job responsibilities.
• Performs other related duties as required.
• Bachelor’s Degree in mechanical engineering, industrial engineering, civil engineering, construction management, construction management, facilities management, or a related field. Master’s degree…