Financial Associate; Business​/Cashier Office

Job Description - Financial Associate (Business/ Cashier Office)

• Enter chart field coded purchase requests into OAKS.
• Process vouchers for EDI, payment card, capital payments, and other assigned vouchers in OAKS.
• Submit invoices with supporting documentation to Ohio Shared Services for OAKS voucher processing.
• Prepare local funds for voucher payments.
• Validate vouchers and invoices for accuracy, remittances, and management approval.
• Reconcile discrepancies and verify mathematical accuracy, quantities, purchase price, discounts, freight charges, and appropriation sources.
• Match invoices to delivery receipts and purchase orders, place invoices in recaps, and verify cash remitted.
• Forward invoices to appropriate divisions prior to voucher approval.
• Retrieve and validate invoice data from OAKS FIN, CACTAS, and other files for financial reporting.
• Prepare bi‑weekly, monthly, quarterly, and annual reports on accounts maintained.
• Post, update, and balance ledgers, journals, purchase orders, encumbrance documents, transfers, cancellations, vouchers payable, and receipts on a daily, weekly, and monthly basis.
• Reconcile internal accounts and verify voucher approvals through OAKS or local funds.
• Perform related clerical tasks, compose correspondence, maintain files, operate equipment, answer inquiries, greet customers, and assist other associates.
• Attend meetings and training, support special projects and committees, and perform other duties as assigned.

• 18 months of experience, training, or education in accounting or finance (high‑school technical program, associate in business administration, accounting, finance, or related field).
• Basic proficiency in spreadsheet software.
• Knowledge of accounting systems and procedures, including OAKS.
• Strong attention to detail, customer focus, problem solving, time management, and teamwork.
• Ability to validate invoices, reconcile accounts, and prepare reports.
• Competence in electronic signatures, email, and signed invoices; understanding of voucher processes and approval workflow.

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)

We are an equal‑opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability, or protected veteran status.

Ohio is a disability inclusion state and strives to be an employer of individuals with disabilities. The state seeks to provide access and reasonable accommodations in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

This position is subject to the Ohio Department of Rehabilitation and Correction's drug‑free workplace policy.