Accounts Payable & Receivable Coordinator

CAREER OPPORTUNITY

Job Description

Department: Accounting / Finance Location: Corporate Office

Reports To: General Ledger Accountant Type: Full-Time / Non-Exempt

Make Clean Energy Easy.

Deliver Quality Energy Systems — On Budget and On Time.

Gen Pro Energy Solutions is a nationally recognized renewable energy EPC contractor dedicated to building the infrastructure that powers stronger communities and a more resilient energy future. We are a team of builders, problem-solvers, innovators, and leaders who take pride in delivering complex projects safely, efficiently, and with unwavering integrity. Our reputation has been earned through consistent execution, trusted partnerships, and a commitment to excellence in everything we do.

At the heart of our culture is a simple belief:
People First.We recognize that exceptional projects are built by exceptional people, and our success begins with the talented individuals who bring expertise, dedication, and character to every job site, office, and customer interaction. By investing in our employees, supporting their growth, and empowering them to lead, we create teams capable of delivering on our vision:
On Budget. On Time.

We seek individuals who are driven by purpose, energized by challenges, and motivated to make a lasting impact. At Gen Pro, you will work alongside talented professionals who are passionate about their craft, committed to continuous improvement, and united by a shared mission to serve our customers, communities, and one another. If you are looking for an opportunity to build a meaningful career while helping shape the future of American energy infrastructure, we invite you to explore a future with Gen Pro.

Gen Pro Energy Solutions is seeking a reliable and detail-oriented Accounts Payable and Receivable Coordinator to provide dedicated transactional support to our growing Accounting department. This role plays an important part in ensuring that accounts receivable, accounts payable, billing, and project documentation are completed accurately.

The Accounts Payable and Receivable Coordinator plays a critical role in ensuring that day-to-day accounting transactions are organized, compliant, and aligned with company standards, directly contributing to the overall success and efficiency of our solar construction projects.

$27.00 – $32.00 per hour, based on experience.

Accounts Payable & Receivable Administration

• Prepare and submit American Institute of Architects (AIA) invoices and other project billing documentation.
• Process incoming customer payments and ensure accurate application to the appropriate project and customer accounts within the ERP system and bank records.
• Assess monthly finance charges, generate customer statements, and distribute past-due notices.
• Provide ongoing follow-up with customers to ensure timely payment of outstanding balances.
• Process occasional customer refunds and ensure proper documentation of transactions.
• Review and approve sales orders in a timely manner to support project cash flow and financial tracking.
• Process customer credit applications and review submitted documentation for completeness and accuracy.
• Process vendor invoices for accuracy, coding, and appropriate approval prior to payment.
• Reconcile vendor statements and resolve discrepancies or payment inquiries in a timely manner.
• Maintain accurate vendor records, including W-9s and payment terms, within the ERP system.

Project Documentation & Construction Compliance

• Prepare and coordinate construction-related documents including lien waivers, project files, and other contract documentation.
• Coordinate with project managers, accounting personnel, subcontractors, and clients to collect required billing and compliance documentation.
• Assist with the preparation, signing, and distribution of AIA documents and related project paperwork.

Records Management & Organization

• Support accounting and project teams by maintaining accurate documentation related to project billing, customer accounts, and regulatory requirements.
• Ensure records are stored and maintained in…