Strategic Executive Assistant to CEO

This role is a key partner to the CEO and a central point of coordination across the business. You’ll help keep priorities moving, communication clear, and day-to-day operations organized. That includes executive support, purchasing coordination, vendor communication, basic financial tracking, marketing coordination, and follow-through on key projects.

If you’re highly organized, business-minded, and good at keeping multiple moving parts on track, this could be a strong fit.

• Manage the CEO’s calendar, scheduling, and shifting priorities
• Help organize meetings, agendas, notes, and action items
• Screen and prioritize communications
• Keep information, files, and documentation organized and easy to access

• Support purchasing activities, including quotes, order tracking, and vendor communication
• Maintain vendor records and pricing information
• Track purchase orders and help ensure spending aligns with expectations
• Coordinate with operations to support timelines and material availability

• Assist with invoice tracking, approvals, and submission to accounting
• Maintain basic reports such as spend tracking and budget summaries
• Support expense documentation and internal organization
• Prepare simple summaries and updates for CEO review

• Help track marketing initiatives, timelines, and deliverables
• Coordinate with internal team members and outside partners
• Keep projects moving and organized
• Assist with reports, updates, and communication across departments

• Help connect the CEO with leadership across operations, sales, and finance
• Track key projects and follow up on deadlines
• Support process documentation and workflow improvements
• Bring order and consistency to administrative systems as the company grows

• 3–7 years of experience in executive support, operations, office management, or business coordination
• Strong organizational skills and ability to manage competing priorities
• Good judgment, professionalism, and discretion
• Clear written and verbal communication
• Ability to work independently and anticipate needs
• Strong attention to detail and follow-through
• Proficiency in Microsoft Office, especially Excel, and/or Google Workspace
• Experience with ERP systems, purchasing systems, or accounting software is a plus
• Experience in manufacturing, construction, or an industrial environment is preferred

• Primarily office-based with regular interaction in a manufacturing environment
• Frequent computer work, phone communication, and email communication
• Occasional walking through production or warehouse areas
• Fast-paced environment with multiple priorities and deadlines

If you’re proactive, organized, and confident managing details while keeping bigger priorities in view, we’d love to hear from you.