Accounting Specialist

Department:Accounting / Finance
Location:Corporate Office

Reports To:Financial Controller
Type:Full-Time / Non-Exempt

Gen Pro Energy Solutions is a nationally recognized renewable energy EPC contractor dedicated to building the infrastructure that powers stronger communities and a more resilient energy future. We are a team of builders, problem-solvers, innovators, and leaders who take pride in delivering complex projects safely, efficiently, and with unwavering integrity. Our reputation has been earned through consistent execution, trusted partnerships, and a commitment to excellence in everything we do.

At the heart of our culture is a simple belief:
People First.We recognize that exceptional projects are built by exceptional people, and our success begins with the talented individuals who bring expertise, dedication, and character to every job site, office, and customer interaction. By investing in our employees, supporting their growth, and empowering them to lead, we create teams capable of delivering on our vision:
On Budget. On Time.

We seek individuals who are driven by purpose, energized by challenges, and motivated to make a lasting impact. At Gen Pro, you will work alongside talented professionals who are passionate about their craft, committed to continuous improvement, and united by a shared mission to serve our customers, communities, and one another. If you are looking for an opportunity to build a meaningful career while helping shape the future of American energy infrastructure, we invite you to explore a future with Gen Pro.

Gen Pro Energy Solutions is seeking a reliable and detail-oriented Accounting Specialist to support the financial and administrative operations of our solar construction projects. This role plays an important part in ensuring that project documentation, billing processes, accounts receivable activities, and administrative functions are completed accurately and efficiently.

The Accounting Specialist plays a critical role in ensuring that all administrative and accounting processes are organized, compliant, and aligned with company standards, directly contributing to the overall success and efficiency of our solar construction projects.

$25.00 – $30.00 per hour, based on experience.

• Prepare and submit American Institute of Architects (AIA) invoices and other project billing documentation.
• Process incoming customer payments and ensure accurate application to the appropriate project accounts within the ERP system and bank records.
• Assess monthly finance charges, generate customer statements, and distribute past-due notices.
• Provide ongoing follow-up with customers to ensure timely payment of outstanding balances.
• Process occasional customer refunds and ensure proper documentation of transactions.
• Review and approve sales orders in a timely manner to support project cash flow and financial tracking.
• Process customer credit applications and review submitted documentation for completeness and accuracy.

• Prepare and coordinate construction-related documents including lien waivers, project files, and other contract documentation.
• Coordinate with project managers, accounting personnel, subcontractors, and clients to collect required billing and compliance documentation.
• Assist with the preparation, signing, and distribution of contract documents and related project paperwork.
• Obtain and maintain required project documentation such as W-9 forms, certificates of insurance (COIs), tax-exempt certificates, and other regulatory documentation.
• Maintain organized and accurate project files to ensure easy access and compliance with company policies and project requirements.

• Provide clerical and administrative support to project teams as needed to ensure efficient project execution.
• Direct incoming phone calls, correspondence, and inquiries to the appropriate subject matter expert or department.
• Assist guests,…