Support Services Secretary; Special Education

Support Services Secretary (Special Education)

• Position Type:
  
  Administrative and Business Office Support/ Secretary/Clerical

Support Services Secretary (Special Education)

The Brandon School District is a mid-size school district nestled in Northwest Oakland County. The district has approximately 900 students in junior kindergarten-5th grade between the two elementary schools, approximately 500 at the middle school level and approximately 600 at the high school. This small, tight knit community has a strong connection to its schools and is passionate about the education of its youth.

Brandon High School sends 85-90% of its graduates to post-secondary school each year, it was ranked in the 82nd percentile of all schools in the State on the top-to-bottom rankings and it was awarded as a Silver Medal Winner by the US News.

• High school diploma or GED required. Associate's or Bachelor's degree preferred.
• Minimum of one year of administrative or secretarial experience in a special education, student services, or educational setting preferred.

• Experience working with confidential student records and information.
• Experience with student information systems, special education documentation systems, or other web based programs preferred.
• Ability to work effectively with minimal supervision and under pressure.
• Highly organized and able to prioritize workload, along with strong problem solving skills.
• Strong organizational abilities and attention to detail.
• Strong interpersonal skills to maintain effective relationship with staff.
• Working knowledge of Individualized Education Programs, special education processes, programs, services, and terminology.
• Knowledge of, or the ability to learn and apply, federal, state, intermediate school district, and local requirements related to special education.
• Ability to understand and monitor compliance driven timelines, including IEPs, evaluations, student transfers, reporting requirements, and other mandated processes.
• Excellent organizational skills with the ability to manage multiple priorities, deadlines, calendars, and projects simultaneously.
• Strong written and verbal communication skills with the ability to communicate professionally and effectively with families, staff, administrators, outside agencies, and community partners.

Ability to exercise sound judgment, maintain appropriate professional boundaries, and handle sensitive situations with discretion.

• Serve as the primary administrative support and point of contact for the Director of Student Support Services.

• Maintain and monitor district wide Student Support Services data, including IEP and reevaluation timelines, programs and services, service hours, referrals, student enrollment and exits, and other compliance related information.
• Process and maintain IEP documentation, including reviewing submitted materials for completeness, entering and updating information within district systems, maintaining confidential records, and distributing finalized documentation as appropriate.
• Coordinate special education enrollment and transfer processes for incoming and outgoing students. Obtain and organize records, identify existing IEPs and services, track required timelines, and communicate with families, staff, outside districts, and other appropriate parties to support continuity of services.
• Maintain secure paper and electronic Student Support Services records in accordance with district procedures and applicable privacy and confidentiality requirements.

• Collaborate with Pupil Accounting during Fall, Spring, End of Year, and other required reporting periods to review special education data for accuracy prior to certification.
• Access and review MSDS and district reports to identify potential discrepancies involving IEP dates, enrollment, programs, services, and other special education reporting elements. Cross reference information with MiStar and department records and coordinate necessary corrections.
• Maintain internal tracking systems and supporting documentation for pupil accounting, state and federal reporting, audits, monitoring activities, and intermediate school district requirements.
• Assist with State and Federal Programs reporting and other required submissions, including gathering documentation, verifying information, maintaining…