Executive Assistant to Chief Executive Officer Job Chamberlain South Dakota USA,Administrative/Clerical

Position: Executive Assistant to the Chief Executive Officer
Location: Chamberlain

Summary of Position

The Executive Assistant to the CEO works closely with the CEO to coordinate executive priorities and selected
organization-wide responsibilities. The position supports strategic planning, Board governance, CEO-led
meetings, and assigned projects and processes while helping translate decisions into action and maintain
follow-through across departments. Responsibilities may expand as the needs and capacity of the CEO’s office
evolve. This is a non-exempt position.

Accountability

Reports to the Chief Executive Officer.

Core Responsibilities

Demonstrates understanding of and commitment to the mission, values, and culture of St. Joseph’s Indian School
Maintains confidentiality and exercises sound judgment when handling sensitive information
Demonstrates reliability, discretion, and consistent follow-through in carrying out assigned responsibilities

Responsibilities

Coordinates the CEO’s priorities and assigned organizational work.

Provides executive and administrative support directly connected to the CEO’s responsibilities
Prepares relevant background information for matters requiring the CEO’s review or decision
Coordinates assigned projects and priorities from planning through completion, clarifying responsibilities, timelines, and next steps
Follows up with responsible leaders and keeps the CEO informed of progress, upcoming decisions, deadlines, and follow-up needs

Supports the organization’s strategic planning process.

Maintains the schedule for progress updates, quarterly meetings, and other strategic plan activities
Works with priority leads to gather updates and prepare concise organization-wide progress information
Tracks decisions and follow-up needs, bringing matters requiring leadership attention forward

Coordinates Board and committee activities in partnership with the CEO and Board Chair.

Coordinates meeting schedules, agendas, materials, minutes, signatures, approvals, and followthrough
Maintains governance records and a calendar of recurring Board responsibilities
Supports communication with Board members and tracks Board decisions, requests, evaluations, policy reviews, and other required actions
Participates in and supports CEO-led meetings and related organizational engagement.
Participates as a contributing member of assigned leadership and organizational meetings, offering relevant organizational knowledge and perspective
Organizes assigned leadership meetings, town halls, and other organization-wide meetings or events
Prepares agendas and meeting materials with the CEO and documents decisions and follow-up responsibilities
Supports the preparation of executive communications and related materials for the CEO’s review

Manages assigned executive and organizational processes.

Administers document management system workflows, including user support
Coordinates the intake, routing, tracking, and completion of contracts, electronic signatures, executive documents, and other assigned processes
Works with responsible leaders to keep assigned processes moving and recommends practical improvements to recurring workflows
Assumes additional executive-office processes and cross-organizational projects as organizational needs evolve

Performs other duties as required by the CEO.

Qualifications

Bachelor’s degree preferred; an equivalent combination of education and progressively responsible experience may be considered
At least five years of progressively responsible experience supporting senior leaders or coordinating work across departments; relevant experience may include executive support, governance, operations, or project management
Ability to work effectively across leadership and departments, build strong working relationships, and maintain follow-through
Sound judgment and discretion, including the ability to work independently with confidential, sensitive, or time-critical matters
Strong written, verbal, and organizational skills, including the ability to identify central issues, prepare clear meeting documentation, and tailor information to the audience
Proficiency with Microsoft 365 and the ability to learn and administer Policy Tech, Docu Sign, and other organizational systems

Physical Demands

Uses both hands and wrists repetitively for prolonged periods.
Driving is required.
Some supervision may require standing for prolonged periods.

Expectations of Hours Worked

40 hours per week. Some scheduling flexibility is required for Board meetings and other organizational activities outside regular business hours.