Purchasing Agent

Summary

Responsible for acquiring materials and documents to fulfill requests for purchases, including preparing requests for quote and handling inquiries about orders. Will serve as backup to Purchasing Manager.

• Perform buying duties when necessary.
• Prepare and create both internal/external purchase orders, nesting responsibilities, and send copies to suppliers and to departments originating requests.
• Compare suppliers' bills with bids and purchase orders to verify accuracy.
• Prepare, maintain, and review purchasing files, reports and price lists
• Check shipments when they arrive to ensure that orders have been filled correctly and that goods meet specifications.
• Compare prices, specifications, and delivery dates to determine the best bid among potential suppliers
• Review requisition orders to verify accuracy, terminology, and specifications.
• Determine if inventory quantities are sufficient for needs, ordering more materials when necessary.
• Calculate costs of orders, and charge or forward invoices to appropriate accounts.
• Maintain knowledge of all organizational and governmental rules affecting purchases, and provide information about these rules to organization staff members and to vendors
• Contact suppliers to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems
• Track the status of requisitions, contracts, and orders
• Respond to customer and supplier inquiries about order status, changes, or cancellations.
• Locate suppliers, using sources such as catalogs and the internet, and interview them to gather information about products to be ordered.
• Train and supervise subordinates and other staff.
• Prepare invitation-of-bid forms, and mail forms to supplier firms or distribute forms for public posting.
• Monitor in-house inventory movement and complete inventory transfer forms for bookkeeping purposes.

• Two-Year Associates degree in Supply Chain Management, Purchasing Management, Engineering or related field and/or equivalent experience.
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records and other office procedures and terminology.
• Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
• Knowledge of principles and methods for moving goods by air, rail, sea, or road, including the relative costs and benefits.
• Knowledge of relevant equipment, policies, procedures, and strategies to promote effective local, state, or national security operations for the protection of people, data, property, and institutions.
• Knowledge of raw materials, production processes, quality control, costs, and other techniques for maximizing the effective manufacture and distribution of goods.

• 1-3 years’ experience in Manufacturing Supply Chain, Purchasing, or related field and/or equivalent experience.

• The job in an office environment and hours of work (8-10 hrs. per day) may vary based on needs of the company.
• Time may also be spent on shop floor.
• Physical labor such as lifting and moving heavy boxes of supplies may be required on a regular basis.

• Occasional lifting, carrying, pushing, and/or pulling; significant stooping, kneeling, crouching.
• The ability to exert maximum muscle force to lift, push, pull, or carry objects.
• The ability to use your abdominal and lower back muscles to support part of the body repeatedly or continuously over time without 'giving out' or fatiguing.
• The ability to bend, stretch, twist, or reach with your body, arms, and/or legs.

Custom Truck One Source is an Equal Opportunity Employer and provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.