Contracts and Procurement Manager

Job Description

The South Dakota Science and Technology Authority (SDSTA) owns and operates the Sanford Underground Research Facility (SURF). The Contracts and Procurement Manager leads the Contracts and Procurement Department and directs management of SDSTA contracts, grants, and procurement activities. The Department works in close coordination with the Finance Office and other departments to support timely execution of SDSTA activities. The Manager is responsible for planning and executing the Department’s activities and interfaces with SDSTA federal and international partner organizations for the formation and administration of contracts and grants related to United States government and internationally-funded work.

The following reflects SDSTA’s definition of essential functions for this position and does not restrict other tasks that may be assigned. SDSTA reserves the right to re-evaluate duties at reasonable accommodation times. The essential functions include, but are not limited to:

• Lead the development, management, and training of SDSTA’s contracts and procurement-related objectives, policies, and procedures, including negotiation with staff and collaborators to support the execution of SDSTA activities.
• Serve as the direct supervisor for contracts and procurement staff, including staff assignments, performance management, planning, hiring, goal setting and reviews, directing work, and problem resolution.
• Lead the establishment of policies, processes, procedures, and forms to support department operations. Provide training to SDSTA staff on contracting and procurement policies and procedures.
• Lead the establishment, oversight, and administration of SDSTA contracts, agreements, and procurements. Ensure contracts, grants, and procurements are well formed, compliant with applicable rules and policies, and coordinated with financial management, legal staff, and project controls.
• Ensure SDSTA requests for proposals (RFPs), contracts, and grants satisfy insurance and safety requirements of the Property Donation Agreement (PDA) with Barrick (fka Homestake Mining Company).
• Develop and manage Department budgets and schedules and provide weekly and monthly reporting as required.

• Maintains consistent and reliable attendance.
• Performs other job-related duties as assigned.

• Bachelor’s degree in a field related to contracts administration and management, staff planning, administration, or management is required.
• Significant directly related experience in lieu of a degree will be considered.

• N/A.

• A minimum of 10 years of experience in a field related to contracts administration is desired.
• A minimum of 5 years of supervisory experience.
• Experience in establishing and administering federal government-related contracts and grants, including understanding of the Federal Acquisition Regulation (FAR) and agency-specific supplements, and/or federal financial assistance agreements (e.g., cooperative agreements), is required. The SDSTA handles DOE-related contracts and cooperative agreements; experience with DOE contracts is desirable.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) is required.

• Adaptability
• Attention to Detail
• Communication
• Decision Making
• Influence
• Initiative
• Mentoring
• Organization
• Team Building

• Office environment with typical workstations, meeting rooms, and common areas.
• Noise level generally low to moderate; occasional background noise from equipment and conversations.
• Well-lit office with natural and artificial lighting.
• Controlled temperature environment with heating and air conditioning.
• Ergonomic furniture and equipment provided; safe working environment; adherence to SDSTA’s health and safety regulations.
• Employees are expected to comply with SDSTA’s ESH Manual safety program.
• Personal protective equipment (PPE) and safety protocols are required where applicable.
• Act in accordance with SDSTA’s core values:
  Safety Focused, Care for Others, Professionalism, and Being a Team Player.

• Regular interaction…