Payroll Specialist

Make an Impact Behind the Numbers as a Payroll Specialist in South Euclid, Ohio!

Are you a payroll professional who thrives on accuracy, organization, and solving complex payroll challenges? We’re looking for an experienced Payroll Specialist to oversee and direct payroll preparation and processing for numerous healthcare facilities across multiple states.

This is a high-impact role responsible for processing payroll, managing multi-state payroll requirements, taxes, garnishments, deductions, union-related items, and regulatory compliance alongside the Payroll Manager. If you have strong payroll expertise and experience working in a union environment
, we’d love to hear from you.

The Payroll Specialist is responsible for overseeing and directing the preparation and processing of payroll for numerous healthcare facilities across multiple states, including the payment and reporting of taxes, garnishments, deductions, and other payroll-related obligations.

The ideal candidate is highly detail-oriented, organized, and comfortable managing complex payroll processes while maintaining strict confidentiality and compliance with company policies, collective bargaining agreements, and applicable state and federal regulations.

• Process bi-weekly payroll for 850+ employees accurately and on schedule.

• Ensure accurate calculation of wages, overtime, deductions, tax with holdings, and company deductions.

• Manage daily hours for all facilities.

• Review timesheets, bonus sheets, and other payroll documentation to ensure all information is received, reviewed, and approved accurately and on time.

• Move hours and enter time for each facility as required.

• Input and manage direct deposits.

• Process payroll adjustments, including:

  • 401(k)

  • HSA

  • Garnishments

  • Terminations

  • PTO

  • Unpaid leaves of absence

  • FMLA

  • Other payroll adjustments as needed

• Enter required pay deductions involving multi-state tax deductions and with holdings.

• Process union-related payroll items, including union dues, COPE, fees, health and welfare contributions, shift differentials, attendance bonuses
  , and other applicable items.

• Establish and maintain appropriate employee tax handling and tax codes.

• Address employee payroll inquiries and resolve discrepancies promptly and professionally.

• Ensure payroll practices comply with applicable federal, state, and local laws and regulations
  .

• Ensure proper governmental reporting and compliance for payroll tax reporting.

• Manage payroll tax payments and filing of required returns.

• Prepare monthly, quarterly, and annual payroll reports, including applicable tax reports.

• Manage third-party unemployment requirements.

• Maintain compliance with audit and tax requirements.

• Support internal and external payroll audits and provide required documentation.

• Ensure company policies and procedures are consistently followed.

• Generate and distribute payroll reports for internal use and provide reports to appropriate personnel.

• Review billings for accuracy and resolve discrepancies with carriers and third-party providers.

• Reconcile payroll-related information and investigate discrepancies.

• Maintain accurate and organized payroll records and documentation.

• Manage year-end payroll processes.

• Prepare and coordinate distribution of W-2s and 1095-Cs
  .

• Assist with year-end reconciliations, reporting, and compliance requirements.

• Maintain accurate payroll files and documentation.

• Perform administrative duties associated with payroll, including filing, mailing, documentation, and recordkeeping.

• Maintain strict confidentiality of employee payroll and personal information.

• Perform other duties and responsibilities as assigned based on business and departmental needs.

• 3+ years of hands-on payroll processing experience required.

• At least 1 year of payroll experience in a union environment preferred.

• Experience processing payroll for a large employee population preferred.

• Experience with
  multi-state payroll strongly preferred.

• Strong understanding of payroll taxes, deductions, garnishments, wage…