Accounts Payable Specialist

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support a busy accounting team in South Gate, California. This fully onsite opportunity is a long-term contract position with an immediate start, offering the chance to contribute to daily payables operations while ensuring accuracy, timeliness, and strong vendor support. The person in this role will handle invoice activity, coordinate with internal partners, and help maintain reliable financial records throughout the assignment.

Responsibilities:

• Review and enter non-purchase-order invoices with careful attention to approvals, coding, pricing, and payment terms before release for processing.
• Partner with purchasing, receiving, and outside vendors to investigate invoice issues, clear discrepancies, and confirm supporting documentation is complete.
• Track recurring and high-priority vendor obligations, such as utilities, rent, and commission-related payments, to help ensure deadlines are met.
• Support payment operations by preparing weekly payment details, assisting with check and ACH activity, and providing information needed for funding and disbursement.
• Process employee reimbursement requests, check requests, bonus payments, and commission-related transactions in accordance with internal accounting procedures.
• Maintain organized vendor files and payment records, including tax documentation such as W-9 collection and accurate 1099-related setup.
• Confirm that receipts for goods or services are properly recorded before invoices move forward to final payment.
• Contribute to month-end accounting support by assisting with general ledger review, balance sheet schedules, and other assigned accounting tasks.