THRIVE Academy Student Information Systems & Registrar Coordinator

Position Purpose

The School Registrar is responsible for the accuracy, organization, maintenance, and coordination of THRIVE Academy's student information, enrollment, records, and data systems. The Registrar serves as a central connection between THRIVE Academy, students and families, member school districts, staff, and district administration. This position manages student enrollment from initial application through enrollment, ongoing attendance and records management, state and district reporting, and eventual withdrawal, transition, or reintegration.

Because nearly every student-related system depends upon accurate information, the Registrar plays a critical role in the effective operation of THRIVE Academy. The successful Registrar must be highly organized, detail-oriented, technologically proficient, trustworthy, patient, kind, and capable of managing multiple complex systems while maintaining exceptional confidentiality and professionalism.

The Registrar coordinates and maintains the student enrollment process, including:

• Receive and process student applications and enrollment materials.
• Communicate with families and resident/member districts regarding application and enrollment requirements and process.
• Review enrollment documentation for completeness and accuracy.
• Create and maintain student enrollment records.
• Coordinate collection of required educational records from resident districts.
• Enter new students into Infinite Campus and other required systems.
• Verify demographic, contact, enrollment, district, grade-level, and program information.
• Maintain enrollment status and anticipated start dates.
• Coordinate enrollment information with Administration, Advisors, Special Education staff, Student Services, School Counseling, Nursing, and other appropriate personnel.
• Maintain accurate records of students who are referred, pending enrollment, actively enrolled, reintegrating, or withdrawn.
• Assist families and member districts throughout the enrollment process with patience, professionalism, and clear communication.

The Registrar serves as THRIVE Academy's primary building-level Infinite Campus resource and is responsible for maintaining the accuracy and functionality of student information within the system. The Registrar is not expected to know every function of Infinite Campus upon hire but must demonstrate the technological ability, initiative, and willingness to continuously learn the system.

• Create and maintain annual school-year information.
• Establish calendars, terms, grading periods, schedules, and other school-year structures.
• Create and maintain courses, sections, classrooms, and teacher assignments.
• Establish and maintain student schedules.
• Configure and support grade books and grading structures.
• Maintain attendance structures, codes, and records.
• Process enrollment, transfers, withdrawals, and other student status changes.
• Maintain student demographic and contact information.
• Maintain household, parent/guardian, emergency contact, and communication information.
• Maintain program, service, and enrollment information as required.
• Assist staff with Infinite Campus access and routine system questions.
• Troubleshoot errors and identify discrepancies in student records.
• Work with district personnel or Infinite Campus support when problems require additional assistance.
• Maintain accurate historical student information.
• Conduct routine reviews of Infinite Campus information for accuracy and completeness.
• Learn and utilize additional Infinite Campus functions as needed to support school operations and reporting.

The Registrar assists in maintaining accurate student information required for local, district, state, and federal reporting. Accuracy is essential. The Registrar must recognize that incorrect student information may affect compliance, funding, student services, attendance records, and member-district reporting.

• Review student data for reporting accuracy.
• Identify missing, incomplete, inconsistent, or inaccurate student information.
• Coordinate corrections before reporting deadlines.
• Work collaboratively with MNW Central Office and member districts regarding reporting requirements.
• Support student enrollment reporting and count procedures.
• Support special education and IEP count verification.
• Verify student program and enrollment…