Public Works Senior Management Analyst

about the position

this recruitment is being conducted to establish an eligibility list, which will be used to fill future vacancies in this classification as they become available. Under direction of the director of public works, provides highly responsible, professional and administrative support to the engineering division and/or the field operations division on complex matters such as administration, budget, staffing, contract procurement, program development, regulatory policies, policy development, strategic planning, operational audits, standard operating procedures, and the capital improvement program.

class characteristics

the public works senior management analyst position is the advanced journey-level, mid-management classification. This class is distinguished from the management analyst by the performance of independent and complex tasks and duties. Positions at this level are generally assigned responsibility for the management and administration of significant programs, projects, functions, and/or service areas and incumbents at this level are to independently perform the difficult and responsible financial, systems, statistical, programmatic, management, and/or other administrative analyses in providing highly responsible staff support to the department of public works.

Assignments are typically received in broad, outline form, and incumbents are expected to act independently in developing applicable resources and information.

supervision received

works under the supervision of the director of public works in the field operations division or engineering division.

supervision exercised

may supervise clerical staff, management assistants, management analysts, or other staff as assigned.

examples of essential functions

essential functions may include any of the following representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed below; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer.

Essential duties and responsibilities may include, but are not limited to, the following:

under direction of the public works department, provides support on complex matters such as administration, budget, staffing, contract procurement, regulatory policies, policy development, strategic planning, operational audits, standard operating procedures, public outreach material and grants. Prepares detailed and comprehensive written reports and studies, staff reports, presentations, resolutions, ordinances, contracts, memorandums and correspondence as required.

supports management to organize and plan for the staffing needs such as developing job specification, coordinating recruitments, overseeing certification and performance evaluation status, coordinating claims, and compliance with human resources programs.

provides oversight and support on contract procurement, such as, preparing requests for proposals and administering and participating in consultant selection process; contract development and financial analysis; establishing protocols for contract expenditures; and administering professional or maintenance services contracts as assigned.

conducts audits to assess performance of the public works department in meeting goals for level of service, financial and budgetary, staffing, programs compliance and reporting. Evaluates and streamlines processes. Reviews and provides recommendations to improve departmental operating efficiencies.

public works senior management analyst (field operations division)

for the public works senior management analyst assigned to the field operations division, participates in budgetary functions such as for development and monitoring of operating budget and capital budgets to ensure expenditures are appropriately accounted for and activity does not exceed authorized spending, conducting financial analysis and monthly reporting, preparing budgetary policies, preparing grant applications and managing grants. Makes recommendations regarding alternative funding sources.

manages the solid waste and recycling services franchise agreement and ensures compliance with federal and state laws.

provides support to meet requirements from regulatory agencies for the management and operations of city infrastructure and fleet.

participates in support activities for continuous improvement in all areas of the field operations division. Provides support in the development of written policies, processes and procedures.

participates in the development of the capital improvement program and 5-year capital improvement program as assigned. Coordinates with engineering division to develop projects budgets and schedules.

public works senior management analyst (engineering division)

for the public works senior management analyst assigned to the engineering division,…