Police Records Specialist (Full-Time

About the Position

This is a Bonafide Occupational Qualification Position – Female Candidates Only. This is a full-time position and will be required to work a variety of hours, including weekends, nights, and holidays. Under general supervision, performs a variety of specialized clerical duties in the preparation and maintenance of police records; assists Police Officers in the booking, searching and transporting of prisoners; performs related duties as required.

Class Characteristics This classification is characterized from other clerical positions by responsibility for performing duties specifically related to police records. Supervision Received Works under the general supervision of the Police Records Manager. Supervision Exercised Does not exercise supervisory responsibility.

Minimum & Desirable Qualifications Training and Experience Any combination of education and/or experience that has provided the knowledge, skills and abilities necessary. A typical way of obtaining the knowledge and abilities would be graduation from high school or equivalent and two (2) years of clerical experience including the operation of a personal computer. Knowledge, Skills, and Abilities Knowledge of: police terminology, law enforcement codes and laws applying to the release of information;

record keeping procedures; filing systems; principles and practices of customer service and public contact; automated technology and office equipment used in record keeping. Ability to: meet the public in situations requiring diplomacy and tact; interpret and explain technical written documents; work independently; perform clerical, record keeping work; understand and follow oral and written directions; understand, apply and detect errors in specific segments of a record keeping system;

communicate effectively both orally and in writing; provide accurate information, calculations, and documents; maintain confidentiality of sensitive records and information; evaluate sensitive situations quickly and initiate appropriate action to diffuse situations and resolve problems; interact tactfully and sensitively with a variety officials, members of other agencies, the media and the public; establish and maintain cooperative working relationships; willingness to work rotating shifts and holidays and occasional overtime.

Skill in the operation of a variety of office equipment, including computer and calculator. Must be able to type 40 wpm net. Desirable Qualifications English/Spanish bilingual skills highly desirable.

Other Important Information California Department of Motor Vehicle (DMV) Pull Notice System:
An incumbent appointed to this position is subject to enrollment in the California DMV Pull Notice Program. The Pull Notice program provides information on the incumbent's driving record and Driver's License status on a periodic basis to the City of South Gate. An employee assigned a City vehicle must acknowledge receipt and understanding of City Administrative Regulations covering the use of City vehicles.

Physical Demands and Work Environment The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to walk, sit, and talk or hear;

and may stand for extended periods of time. The employee is occasionally required to use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee is occasionally required to climb or balance, stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

The noise level in the work environment is usually quiet in the office and moderately loud when outdoors. Incumbents are occasionally exposed to outside weather conditions, traffic, dust, gas, fumes, and chemicals. Application Packets Must Include: A fully completed online employment application which:
Covers at least the past 10 years of employment history (or longer if you have other relevant experience). Responses to the supplemental questionnaire. Must be specific in describing your qualifications for this position. Failure to state all pertinent information may lead to elimination from consideration. Stating "See Resume" is not an acceptable substitute for a completed application. Selection Process:
All application materials received by the Final date to receive applications will be reviewed and evaluated. All information supplied by applicants is subject to verification. The applications will be screened and those applicants possessing the most desirable qualifications on the basis of experience, training, and education, as submitted, will be invited to continue in the…