Administrative Office Assistant Security Agency South Holland, IL

Administrative Office Assistant – FEDERAL PROTECTION AGENCY, INC. (South Holland, IL). Compensation: $18.00 - $23.00 per hour. Sign On Bonus: $500.00. Part-time, on-site 4 days per week.

• Onboarding:
  Coordinate orientation and training sessions for new employees
• Offboarding:
  Coordinate and document the separation process for employees leaving the company, to include reclaiming all issued company property
• Employee Records:
  Maintain employee databases, including holiday and sickness leaves, and ensure data accuracy and timeliness
• Payroll:
  Assist with payroll processing and documentation
• Benefits:
  Assist employees with benefits-related inquiries, process benefit enrollments, and ensure compliance with benefit policies
• Inventory:
  Maintain office supply inventory, promptly restocking as needed, and coordinate office maintenance to support a functional work environment. Assist with special projects and other tasks as required, contributing to the department's overall success and operational excellence
• Policies and Procedures:
  Assist management with formulating policies, procedures, and changes, and communicate updates to employees
• Employee Relations:
  Address employee concerns and help foster positive relationships within the workplace
• Reports:
  Run reports on general HR activities
• Communication:
  Maintain the departmental email account and respond to employee questions and complaints
• Events:
  Oversee HR events and meetings

• Assist operations with tracking of call offs, leaves, PTO, etc.
• Responsible for employee onboarding compliance including I-9s, vaccinations and certifications
• Ensure proper maintenance of employment files and other records personally in the HRIS computer system
• Responsible for onboarding of business team members including ordering business cards
• Responsible for maintenance of employees systems access including emails, email groups, Slack, etc.
• Perform monthly, bi-monthly, and quarterly compliance audits

• Responsible for the benefits administration including leaves, 401k, workers compensation, unemployment, and responsible to employee inquiries
• Responsible for organizing and distributing payroll and accounting checks to employees onsite
• Responsible for responding to W-2 requests, wage garnishments and employment verifications

• Assist recruiters with screenings, reference checks, scheduling interviews, conduct candidate screenings and attend job fairs
• Pull targeted ads and reach out to job fair candidates
• Attend job fairs with recruiters, as needed

• Responsible for employee recognition including milestones, anniversary gifts, etc.
• Responsible for hosting new hire orientation, in-person and virtually on a monthly basis
• Maintain and update all employee communications systems such as newsletters and bulletin boards
• Creating employee engagement plans, obtaining budget approval and initiating activities

• Uses good judgment and maintains a high level of confidentiality and sensitivity
• All other responsibilities assigned by the Human Resources Director
• Engage in team meetings and projects
• Engage in strategic HR projects and meetings with stakeholders
• Learn from mentors at peer and leadership level

• Excellent verbal and written communication skills
• Excellent interpersonal and conflict resolution skills
• Strong organizational skills
• Proven track record of meeting deadlines
• HIGHLY proficient with Microsoft Office Suite (Word, Excel, Outlook, etc.)
• Minimum of one (1) year of experience in related positions
• Knowledge of employment-related laws and regulations

• Associate’s degree or higher in related fields

• Competitive hourly wage between $18.00/hour - $23.00/hour (based on experience)
• $500.00 Sign On Bonus Program Available

• On-site 4 days per week in South Holland Office
• 24-29 hours/week (part-time)
• 6 hours per day (estimated)
• Monday - Friday

• Administrative

• Security and Investigations

FPA, INC. is an Equal Opportunity Employer (EOE). We do not discriminate in hiring or the terms or conditions of employment on the basis of age, race, color, religion, sex, national origin, pregnancy, sexual orientation, disability, veteran status, marital status, disability, genetic information, or any other status protected by law or regulation. No question on this application is intended to secure any information to be used for such discrimination.