Payroll Manager

Overview

OCD Anxiety Centers has a true passion for bringing help and hope to some of the most underserved clinical populations. We strive to change the lives of individuals and their families who have been suffering from unrelenting anxiety, disturbing and terrifying thoughts, uncontrollable worry, exhausting behaviors and rituals, and avoidance that keeps them from living their lives. We are an evidence-based practice, which means we do what works, we stay up to date with scientific research, and we regularly attend international training to keep us at our very best.

• Quarterly performance bonus
• Generous paid time off: 15 days PTO (120 hours)
• 5 paid sick days (40 hours)
• 9 paid holidays (72 hours)
• 401(k) with company match
• Comprehensive medical, dental, and vision coverage with up to 80% of premiums covered by the company (varies based on coverage level)
• HSA with company contribution
• Tuition reimbursement and CEU support
• Company-paid life insurance + voluntary supplemental options
• Paid, specialized training from day one
• Ongoing professional development and advancement pathways

The success of our organization is dependent on the trust and confidence we earn from our employees, clients, and community. Our values are connected to our work at OCD Anxiety Centers and are measured against the highest possible standards of ethical business conduct.

We act with integrity and communicate honestly and openly

We are passionate about meeting the company’s needs and delivering for our clients

We are accountable for all our own actions

We work together as a team and are committed to excellence and innovation

We respect each other and celebrate our diversity

The Payroll Manager owns accurate, timely, and compliant payroll operations for 10 companies across multiple states in a rapidly growing mental health organization. This hands-on leader initially processes all payroll elements while building scalable Paycom workflows, controls, reconciliations, reporting, and team capability for clinicians, sales, and administrative employees.

All regular and off-cycle payrolls across 10 companies and applicable states are processed on schedule with at least 99% accuracy.

Payroll, bank, general ledger, benefit, 401(k), tax, and funding reconciliations are reviewed by deadline, with variances resolved and documented.

Multi-state registrations, payroll tax filings and payments, garnishments, and other compliance requirements are completed on time without avoidable penalties.

Paycom configurations, workflows, permissions, controls, employee data, and audit trails are maintained, tested, documented, and secure.

Payroll service levels are met, employee inquiries are acknowledged within one business day, and errors are corrected and communicated promptly.

Monthly payroll scorecards and quarterly improvement plans demonstrate progress in automation, efficiency, control quality, scalability, and accuracy.

Upon achieving these key performance indicators, your supervisor will meet with you to review progress and collaborate on establishing new performance goals that reflect continued growth and excellence.

Demonstrate advanced knowledge of end-to-end multi-state and multi-entity payroll, payroll accounting, benefits, 401(k), taxes, garnishments, and compliance.

Demonstrate hands-on leadership, ownership, sound judgment, organization, and follow-through across 10 companies and recurring deadlines.

Demonstrate advanced Paycom capability, strong Excel skills, data discipline, control awareness, and commitment to process automation.

Demonstrate clear executive and employee communication, confidentiality, accountability, coaching ability, and cross-functional collaboration.

Demonstrate calm urgency, decisive problem-solving, and willingness to escalate material payroll, compliance, or employee-impacting risks promptly.

Primary Role Execution

Own end-to-end payroll operations for 10 companies and multiple states, initially processing all payroll components and maintaining the enterprise payroll calendar.

Lead and review regular and interim payroll runs, including timekeeping, leave, pay changes, bonuses, benefits, 401(k), garnishments, direct deposits, tax payments, and funding.

Establish payroll approvals, reviews, exception checks, segregation-of-duties controls, backup coverage, and final authorization standards before submission.

Lead payroll staff assignments, training, performance, documentation, and continuity; build clear standard operating procedures and cross-training plans.

Monitor federal, state, and local payroll requirements, company policy, registrations, notices, and corrective actions; recommend process changes to maintain compliance.

Systems, Reporting and Quality

Serve as the functional owner of Paycom, including configuration, permissions, workflows, reporting, integrations, testing, data quality, controls, and issue…