Assistant Coordinator

Open Until Filled

Performs a variety of complex technical and administrative duties to aid in the operations of the Beaver County Commission office, Economic Development, and Tourism efforts.

Works under the direct supervision of the County Commission and Commission Coordinator.

None.

Acts as receptionist; answers phone and routes calls; takes and relays messages; provides information to inquiring parties; responds to general questions related to department functions; transcribes material into documents, letters, reports, memos, minutes or other general correspondence; composes routine letters and informative notices.

Monitors department calendar to assure against conflicts; schedules appointments; books travel, advises personnel of meeting requirements; monitors deadlines for special activities such as hearings, legal notices, mailings, postings, etc.; apprises commission and/or board members of meeting schedules.

Performs document filing and maintenance; receives and processes records, applications, appeals, reports and various documents related to the legal obligations and functions of the department; purges records according to established guidelines and regulations.

Operates computer and printer; inputs and retrieves data; compiles reports and maintains various computerized files, records and documents.

Upon Request attends meetings; takes and transcribes minutes, hearings, resolutions, ordinances, correspondence, and other projects from recordings or hand written minutes; organizes maps and necessary display materials; provides request application forms for agenda items.

Assists Coordinator in managing the day-to-day operations of the County Commission office including Economic Development and Tourism efforts.

Schedules meeting rooms and manages vehicle fleet for the administrative offices. Attends County Commission meetings; prepares agendas and notices; post public hearing and notices to Utah Public Notice website, prepares notices for newspaper; prepares commission packet and related correspondence, organizes maps and necessary display materials; provides requested application forms for agenda items. Summarizes and prepares action items from commission meeting.

Responsible for developing and maintaining county social media content for the County Commission and Economic Development. Help locate and obtain grants for Economic Development. Assists with the distribution and compilation presentations, surveys and databases and in preparing reports and presentations to help promote Beaver County.

Performs related duties as assigned.

• A. Graduation from college with an associate degree in marketing, business, communications or related field;
• B. Two (2) years of responsible experience in one or more of the following fields: secretarial duties, public administration, economic development, business development, marketing or some other related field.
• C. An equivalent combination of education and experience.

Working knowledge of modern office practices and procedures; excellent numerical and data entry skills, strong organization and time management skills;
Strong communication skills both written and verbal, Attention to detail and accuracy in processing; personal computer operations and various program applications such as Word, Excel, Website Searches, Publisher, Adobe, etc. telephone etiquette, various office equipment. Administrative procedures; of legal processes associated with the maintenance of public records and documents; public notice requirements, interpersonal communication skills, bookkeeping and basic accounting; meet tight deadlines and handle confidential information with discretion.

Ability to exercise initiative, independent judgment and to act resourcefully under varying conditions; establish and maintain effective working relationships with fellow employees, elected officials and other agencies of the public; perform general bookkeeping; establish and maintain comprehensive records and files. Work effectively and…