Project Coordinator - Transportation

This Opportunity

WSP is currently initiating a search for a Project Coordinator to support Utah projects for the transportation and infrastructure team based in WSP’s South Jordan, UT office. The person will be assigned to a project office in Holladay, UT for 50% of the time to assist a project team, client, subcontractors, and visitors.

• Support executive-level leaders and project managers by providing day-to-day administrative support and project assistance.
• Prepare, draft, and edit project-related reports, correspondence and communications including letters, memos and reports, PowerPoint slide decks, and potentially confidential information.
• Arrange meetings including polling dates/times, scheduling room reservations, handling food ordering, conference room preparation, and taking meeting notes.
• Provide general admin support for transportation executives including expense report prep, travel arrangements, and other items as assigned.
• Keep a tracking log of T&I projects’ major contract dates, deadlines, and order insurance certificates and renewals before expiration.
• Coordinate with WSP facilities team to execute office administrative items for the project office.
• Work within our intranet databases to support project managers with data entry and reporting.
• Assists with document controls, filing, and general organization.
• Solve problems and identify opportunities for process improvements to meet evolving business needs.
• Exercise responsible and ethical decision‑making regarding company funds, resources and conduct and adhere to WSP’s Code of Conduct and related policies and procedures.
• Perform additional responsibilities as required by business.

Required Qualifications

• High School Diploma or equivalent.
• 5+ years of experience
• Excellent interpersonal, written and verbal communication skills, highly organized, and detail‑oriented with a commitment to achieving a high level of accuracy.
• Self‑starter capable of taking on tasks with little direction or supervision.
• Must possess a high level of professionalism and positive attitude when interacting with clients, subcontractors, managers, colleagues and senior leadership.
• Strong computer and typing skills.
• A strong team player with excellent collaborative skills and the ability to work across multiple departments.
• Proficient in Microsoft Office 365 (Teams, Word, Excel, PowerPoint, SharePoint) and Acrobat Pro DC. Know how to use style guides and templates.
• Proven track record of upholding workplace safety and ability to abide by WSP’s health, safety and drug/alcohol and harassment policies.
• Must be able to travel to and from project offices, client offices, and main office as required.
• Must be able to carry up to 25 pounds.
• Flexible to allow part time or full time status.

Preferred Qualifications

• Associates or Bachelor’s degree desirable.
• Ability to create pivot tables and reports in Excel.
• Ability to develop slide decks following templates and creating PowerPoint Smart Graphics and Tables.
• Knowledge of Blue Beam, Project Wise, and Pro Core a plus.

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