Secretary Generalist - Elementary School

Secretary Generalist
- Elementary

The Secretary Generalist
- Elementary is a position that requires a wide range of skills and abilities. This position plays an important role in ensuring that many office and secretarial tasks are handled in a timely and professional manner. Essential duties and responsibilities include the following. This list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed while in other cases related duties may also be assigned.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Greet students, staff, parents, community members, and other visitors upon their entrance to the building.

Answer incoming telephone calls, provide accurate information, direct calls to others, and take messages.

Collect and report lunch count to Nutrition Services daily.

Put together enrollment packets

Provide secretarial service to include supporting with student discipline information & scheduling parent meetings.

Create files for new scholars, cumulative and health files; review prior schools records on new scholars, place in filing system.

Create and maintain guest employee folders; file updated class lists and health care plans in staff sub folders monthly along with building information.

Sort incoming and outgoing district and US mail. Ensure distribution of mail into appropriate staff mailboxes.

Assist with secretarial tasks such as word processing, filing, and making phone calls to verify absences.

Assist with health room coverage when health room staff is not available to include caring for ill children, complete accident reports, administering medications, and provide first aid, ensuring that a parent or guardian is called when necessary and to pick up student when applicable.

Assist other office personnel with requesting and sending student records, registration, and withdrawal of students.

Assist families with Online enrollment; helping to set up Parent Vue account.

Maintain volunteer records, check that background checks have been performed, etc.

Ensure office machines are in working condition.

Prepare appropriate communications such as newsletters, e-mails, flyers, surveys, etc. to students, staff, and community.

Required qualifications:

Education and Experience:

High school diploma or equivalent. One (1) year of clerical experience.

Additional requirements:

Microsoft WORD and EXCEL. Positive evaluations.

Preferred qualifications:

Bilingual. Basic knowledge of a publishing software.

Condition of employment:
Criminal background clearance. Work scheduled hours on a consistent basis.

Knowledge of:
School board policies and procedures. Basic Microsoft WORD and EXCEL. Database management.

Ability to:
Organize and perform job responsibilities efficiently and independently without close supervision and able to pay strict attention to detail. Perform safety responsibilities while under pressure. Demonstrate basic knowledge of modern technology and willingness and ability to increase knowledge to proficiency. Speak, read and follow written or verbal communications: able to proofread. Exhibit proper telephone etiquette. Practice effective safety and security within individual work routines.

Remain flexible; able to cope with frequent interruptions as part of a daily routine, to multi-task and shift priorities to meet required deadlines. Develop and maintain positive customer relations with staff, students, parents, and the public in a multicultural and multiracial community. Cope with and assist angry or distraught students, parents, and other community members. Work collaboratively with District staff and promote teamwork with co-workers.

Practice ethical and professional standards of conduct including the requirements of confidentiality. Abide by Federal Way Public Schools' Policies and Procedures. Perform the essential functions of the job with or without reasonable accommodations.

Required knowledge, skills and abilities related to cultural competence and equity:
Knowledge/awareness of own cultural identity and how this influences behavior, and desire to learn about the cultural identity of others.…