Administrative Coordinator - Academy; Part Time

Hartgrove Behavioral Health Systemconsists of a 160-bed leading psychiatric hospital dedicated to providing quality behavioral health services for a diverse population of all ages. Hartgrove is a flagship behavioral health facility within Universal Health Services, Inc. and throughout Illinois. Hartgrove is a state-of-the-art facility offering some of the most advanced technologies and programs found in the behavioral health field. We are dedicated to our teamwork approach and provide a highly compassionate and therapeutic environment, as well as offering a continuum of specialty programs throughout our inpatient, partial and outpatient services.

Position Summary: The Administrative Coordinator for the Academy Department assists the Director of Academy and Clinical Educators in successfully operating the day-to-day functioning of the Academy Department. The coordinator processes all paperwork concerned with patient enrollment and discharge, in addition to managing all charges for school services. This individual assists in tracking attendance for patient files and processes billing, completing monthly billing statistic reports.

This individual assists with obtaining and documenting consent/releases of information from parents/guardians (at times including communication with Dept. of Child Family Services) to communicate with schools. The coordinator communicates with school districts (teachers, counselors, etc.), parents, and internal hospital staff regarding patient students. To perform this job successfully, an individual must be able to demonstrate competency in the criteria listed in this job description.

The specifications listed below are representative of the knowledge, skill and ability to meet the minimum requirements for this position. Typing experience is required. Experience with office systems and equipment is required. Word processing and computer skills are required. Strong verbal and written communication skills are required. In addition, this summary in no way states or implies that these are the only duties or opportunities to be performed by the individual who fills this role.

This position must be available to work 24 hours Monday-Friday between 8AM and 5PM. This is an on-site position, and the Administrative Coordinator must be at Hartgrove at minimum 3 days per week.

For information about the benefits we offer, please visit

UHS Benefits Service Center.

JOB SPECIFICATIONS:To perform this job successfully, an individual must be able to perform each primary duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.

Education:High School or equivalent required, Associate's or Bachelor's degree preferred.

Experience:1-3years admin/education experience required.

Licensure/Certification: Individuals with a valid substitute teacher license preferred.

Knowledge: Knowledge of educational setting and instructional issues or willingness to learn. Must be detail-oriented and posess trong organizational skills. Strong verbal and written communication and interpersonal skills. Typing ability of 45+ wpm. Microsoft Word, Excel, Outlook.

Supervision Received:Director of Education

Job Classification: Non -Exempt

This job classification in no way states or implies that these are the only duties to be performed by this employee. The Admin Assistant will be required to follow any other instructions and to perform any other duties requested by the Director of Education.

EEO Statement

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws.

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