Senior Administrative Assistant

Our client, a mid-sized real estate investment firm in the western suburbs, is searching for a Senior Administrative Assistant to manage their dynamic calendar and provide an organizational framework for their legal department and leadership team. This is a great role for a proven logistics manager who is looking to serve as the right-arm for company leadership in a professional and personal capacity.

This is a hybrid position that requires an in-office presence 2-3 days/week.

• Coordinate and maintain the company’s board meeting, events, and travel calendar.
• Serve as a primary point of contact and oversee daily communications including phone calls, e-mail, and physical mail.
• Prepare reports, work orders, manuals, invoices, and other project and legal documents.
• Confidentially manage internal document storage and retrieval.
• Track the status of all outstanding tasks through a matter-tracking system.
• Assist the leadership team with various personal tasks as needed.

• 2+ years of experience in calendar management or administrative support.
• Excellent communication skills including the handling of confidential materials.
• A service mindset alongside a drive for continual growth.
• Ability to anticipate needs, solve problems, and adapt to a fast-paced environment.
• Meticulous attention to detail and organization skills.