Financial Administrative Assistant

Job Title
:
Finance Administrative Specialist

Duration
: 10+ Months (Possibility of extension depending upon business requirements and performance)

Pay Rate
: $28.57/hour

• You will be primarily responsible for providing exceptional administrative & financial support for our sales field in North America and Canada, while collaborating with our internal departments.
• This position is a complex task-based job, requiring problem solving, multi-tasking, and strong organizational skills.
• The role will also require you to exercise judgment by making key decisions using resources available.

• Set up Billing Arrangements and Special Pricing following specific guidelines set forth by the business
• Maintain a workload for specific accounts designated by strategic business unit.
• Drive the invoicing process by communicating with all parties when information is needed (i.e. Billing Arrangement numbers, start & end dates, invoice and billing adjustment request information, and reference numbers.
• Maintain a team focused environment with a high level of engagement with all members of the Center of Excellence.
• Engage in problem solving by reading and processing requests and interpreting the data to provide appropriate recommendations.
• Develop strong relationships with key stakeholders within Nalco Water, Sales, Finance, and other internal departments to successfully maintain consistent billings.
• Assist & educate sales reps to stay compliant with corporate policies and procedures.

• High School Diploma/GED
• 2+ years of successful administrative support or technical sales support experience
• Experience in a fast-paced environment & meeting strict deadlines
• Skilled in providing excellent customer service to internal and external customers
• High computer application literacy (including Microsoft Office Suite and ability to learn internal business systems)
• Familiarity and/or experience with SAP and CRM systems

• 4+ years of successful administrative support or technical sales support experience
• History of working in a field that required autonomy and self-motivation
• Strong ability to multi-task and prioritize work
• Excellent written and oral communication skills
• Excellent organizational skills
• Strong work ethic and customer service skills

Below is the brief introduction of SPECTRAFORCE, the benefits we offer and the DISCLAIMERS:

Established in 2004, SPECTRAFORCE® is one of the largest and fastest-growing diversity-owned staffing firms in the US. The growth of our company is a direct result of our global client service delivery model that is powered by our state-of-the-art A.I. proprietary talent acquisition platform, robust ISO 9001:2015/ISO 27001 certified processes, and strong and passionate client engaged teams. We have built our business by providing talent and project-based solutions, including Contingent, Permanent, and Statement of Work (SOW) services to over 140 clients in the US, Canada, Puerto Rico, Costa Rica, and India.

Key industries that we service include Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities and Transportation. SPECTRAFORCE® is built on a concept of “human connection,” defined by our branding attitude of NEWJOBPHORIA®, which is the excitement of bringing joy and freedom to the work lifestyle so our people and clients can reach their highest potential.

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SPECTRAFORCE® offers ACA compliant health benefits as well as dental, vision, accident, critical illness, voluntary life, and hospital indemnity insurances to eligible employees. Additional benefits offered to eligible employees include commuter benefits, 401K plan with matching, and a referral bonus program.
SPECTRAFORCE® provides unpaid leave as well as paid sick leave when required by law.

SPECTRAFORCE® is an equal opportunity employer and does not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability or veteran status, or any other category protected by applicable federal, state, or local laws. Please contact Human Resources at  if you require reasonable accommodation.