Senior Administrative Assistant Public Works

Senior Administrative Assistant Public Works (2706)

Closing Date:
When filled

Salary: $29.9552 $ 32.9507 per hour

Job Type: Full-Time

Location:

Public Works Service Center, 180 Fort Hill Drive

Department:
Department of Public Works - Public Works Service Center

The City of Napervilles Department of Public Works is currently seeking a Senior Administrative Assistant to respond to requests for information and inquiries from the public, City departments, and other agencies, and participate in the processing of procurement and assist with budget tracking and data collection.

Among administrative support titles, a Senior Administrative Assistant distinguishes itself by exercising a moderate degree of creativity and latitude in accomplishing the majority of its assigned tasks, as opposed to performing generally routine or repetitive administrative tasks.

• The hiring range for this position is $29.9552 $ 32.9507 per hour, commensurate with credentials and experience. The Pay Grade for this position is N225.
• Experience with Tyler Munis or another Tyler Technologies ERP.

• Prepares correspondence, memos, reports, lists, minutes, and other documents as directed.
• Schedules events and activities for division staff, including travel accommodations, training, and meetings.
• Answers and directs phone calls. Responds to general inquiries. Enters requests for service into the Citys service request software system.
• Processes invoices for payment and performs procurement card reporting.
• Enters requisitions into Tyler Munis ERP.
• Enters, retrieves, and maintains electronic data and files.
• Creates and maintains physical files.
• Performs research and project work of moderate complexity, as assigned.
• Locates and retrieves information from City records, electronic or physical, as requested by customers or staff.
• Gathers information from multiple sources in response to Freedom of Information Act (FOIA) requests for the department.
• Performs all other duties as assigned.

• A high school diploma or equivalent.
• A minimum of one year of experience in a comparable capacity.
• A valid State of Illinois drivers license.

• An Associates Degree.

The City of Naperville, Illinois is a dynamic community of 153,000 residents, conveniently located 28 miles west of Chicago. Various publications have named Naperville as one of the best cities in the United States in which to live. The City has gained national recognition for our family-friendly environment, excellent schools and library system, low crime rate, and vibrant downtown area. Its also a great place to work!

Our municipal government employs over 900 dedicated individuals in a wide range of job categories and provides a collaborative working environment, a forward-looking leadership team, and a competitive benefits package.