Administrative Assistant

TOPS is seeking a highly organized, proactive, and resourceful part time Administrative Assistant to provide advanced administrative and office management support to our Leadership Team, Naperville office, and employees. This role is ideal for a professional who thrives in a fast-paced environment, enjoys wearing multiple hats, and takes pride in creating a positive and efficient workplace experience.

Work Hours:

Monday through Friday 9am-2pm
What You’ll Do

As the Administrative Assistant, you will serve as a key point of contact for office operations and leadership support while helping ensure the smooth day-to-day functioning of our Naperville location.
Key Responsibilities

• Provide administrative support to the Leadership Team, including calendar management, meeting coordination, and correspondence.
• Prepare professional communications such as letters, memos, newsletters, and emails.
• Manage office operations, including filing, photocopying, shipping, shredding coordination, and local errands.
• Handle incoming calls, take messages, and promote effective communication across departments.
• Coordinate maintenance and support for office equipment, conference room technology, and kitchen facilities.
• Manage office supply inventory, process invoices and expense reports, and maintain an organized, safe, and professional work environment.
• Serve as the primary liaison with building management for office access, s, and facility-related matters.
• Plan and coordinate meetings, company events, employee engagement activities, new hire lunches, and community involvement initiatives.
• Act as the primary contact for the company travel system, assisting employees with travel arrangements including flights, hotels, and rental cars.
• Organize and maintain files, records, and business documents.
• Assist with recruiting and onboarding activities, including interview coordination, candidate support, and new hire workspace setup.
• Welcome and assist office visitors and guests.
• Support special projects and perform additional duties as assigned.

TOPS is seeking a highly organized, proactive, and resourceful part time Administrative Assistant to provide advanced administrative and office management support to our Leadership Team, Naperville office, and employees. This role is ideal for a professional who thrives in a fast-paced environment, enjoys wearing multiple hats, and takes pride in creating a positive and efficient workplace experience.

Work Hours:

Monday through Friday 9am-2pm
What You’ll Do

As the Administrative Assistant, you will serve as a key point of contact for office operations and leadership support while helping ensure the smooth day-to-day functioning of our Naperville location.
Key Responsibilities

• Provide administrative support to the Leadership Team, including calendar management, meeting coordination, and correspondence.
• Prepare professional communications such as letters, memos, newsletters, and emails.
• Manage office operations, including filing, photocopying, shipping, shredding coordination, and local errands.
• Handle incoming calls, take messages, and promote effective communication across departments.
• Coordinate maintenance and support for office equipment, conference room technology, and kitchen facilities.
• Manage office supply inventory, process invoices and expense reports, and maintain an organized, safe, and professional work environment.
• Serve as the primary liaison with building management for office access, s, and facility-related matters.
• Plan and coordinate meetings, company events, employee engagement activities, new hire lunches, and community involvement initiatives.
• Act as the primary contact for the company travel system, assisting employees with travel arrangements including flights, hotels, and rental cars.
• Organize and maintain files, records, and business documents.
• Assist with recruiting and onboarding activities, including interview coordination, candidate support, and new hire workspace setup.
• Welcome and assist office visitors and guests.
• Support special projects and perform additional duties as assigned.

TOPS is seeking a highly organized, proactive, and…