Accounts Payable Specialist

Accounts Payable Specialist

Itasca Bank & Trust Co. – Independent community bank dedicated to customers and employees.

Base pay range: $38,700.00/yr – $58,100.00/yr. Actual pay will be based on skills and experience.

• Process invoices, employee reimbursements, and vendor payments across multiple payment methods.
• Review expense coding, obtain approvals, and maintain accurate general ledger classification.
• Reconcile accounts payable activity and resolve discrepancies such as duplicate payments or past due items.
• Place stop payments, void, and reissue payments for lost or checks outstanding on a prolonged basis, as needed.
• Perform invoice and disbursement research, and vendor payment history reporting as requested by departments.
• Pay bank-owned vehicle registrations, replenish bank auto/fuel usage in internal DDA, and pay bank property taxes.
• Maintain vendor master file and documentation for ACH payments.
• Support annual 1099 and IRS 945 reporting, as well as quarterly sales tax filings.
• Serve as primary contact for vendor inquiries and payment research.
• Monitor designated bank accounts for unusual or fraudulent transactions.
• Manage vendor-related A/R items, refunds, and open invoice tracking.
• Oversee ordering and inventory of office supplies on behalf of departments.
• Prepare documentation and reports for internal/external audits and examinations.
• Contribute to the development and improvement of accounts payable policies, procedures, and internal controls.
• Sort daily bulk mail received from the Post Office for various departments of the Bank.
• Provide backup for courier services between branch facilities as needed.
• Assist with ad‑hoc projects and reporting requests from departments.
• Process and scan reports to Fiserv Director (cold storage system) for document storage and retrieval.
• This job operates in a professional office environment. This role routinely uses standard office equipment such as computers and phones.

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

• Full‑time non‑exempt. Days and hours:
  Monday through Friday, 8:00 a.m. – 4:30 p.m. Occasional evening and weekend work may be required.

• Minimum 2 years of accounts payable or general accounting experience, ideally within a financial services or community bank environment.
• Proficiency in general ledger systems, account reconciliations, and internal controls.
• Proficiency in vendor management, invoice processing, and 1099/IRS reporting requirements.
• Working knowledge of sales tax, backup withholding, and regulatory compliance for accounts payable.
• Exposure to fraud detection practices and monitoring for unauthorized transactions.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, and Teams).
• Ability to learn and adapt to accounting and banking systems; prior use of Fiserv or similar core systems preferred.
• Strong aptitude for data entry accuracy, financial reporting, and maintaining audit‑ready records.
• High attention to detail with strong organizational and time‑management skills.
• Proven ability to manage multiple priorities in a fast‑paced, deadline‑driven environment.
• Strong problem‑solving and analytical skills, with the ability to investigate and resolve discrepancies.
• Capacity to work independently with minimal supervision while collaborating effectively across departments.
• Excellent verbal and written communication skills, including professionalism in vendor and internal interactions.
• Integrity and discretion in handling confidential financial information.

• Bachelor’s degree in Accounting, Finance, or Business.
• Experience with the Bank’s core system provider, Fiserv, and the Fiserv Prologue Financials software application suite (GL, AP, Fixed Assets, Prepaids, Accruals).
• Prior banking experience with exposure to regulatory requirements, audits, or examiner requests.
• Knowledge of best practices in process improvement and efficiency within accounts payable functions.

• Itasca Bank & Trust Co. is an Equal Opportunity and affirmative action employer. Minority/Female/Disabled/Veteran/Gender Identity/Sexual Orientation.

• Job description is not designed to cover a comprehensive listing of activities, duties or responsibilities. Duties may change at any time with or without notice.

Entry level

Full‑time

Accounting / Auditing and Finance

Banking

• Medical insurance
• Vision insurance
• 401(k)
• Disability insurance