Equipment Finance Document Specialist

• Manage the entire transaction documentation and closing process for Equipment Finance transactions
• Participate actively on deal teams with clients, relationship managers, portfolio managers, asset managers and pricing managers
• Manage and prioritize work queues for new lease/loan transactions
• Manage work-in-progress within the closing calendar and coordinate internal and external stakeholders
• Ensure transactions are documented and closed according to credit and asset management approval conditions
• Determine, obtain and analyze due diligence items, including KYC requirements, UCC searches, insurance, corporate documents, assignments, UCC filings, invoices, proof of payment, MSO/titles and wire instructions
• Prepare documentation in compliance with transaction terms
• Obtain accounting, tax, pricing and legal approvals
• Determine whether legal counsel is needed for transaction issues and unresolved legal matters
• Confirm underwriting, pricing and equipment management approval conditions are satisfied before funding
• Resolve deficiencies and remove disputes when necessary
• Prepare ACE transaction and funding communications for wire, deposit account and check payments
• Ensure lien and ownership perfection filings and obtain applicable subordinations/releases
• Coordinate interim draws
• Board lease/loan transactions into the accounting system
• Follow up on outstanding items and meet departmental goals and service standards
• Escalate issues, participate in assigned projects and suggest efficiency improvements
• Handle loans, finance leases, tax leases, synthetic leases, interim financing, municipal transactions, leverage leases, rail financing and syndicated transactions

• 3–5 years’ experience with loan documentation, with expertise in due diligence and perfection processes preferred
• Bachelor’s degree in Business or equivalent work experience preferred
• Proficient knowledge of loan structures and documentation requirements
• Knowledge of loan documentation, collateral, lien perfection, UCC searches and vehicle titling preferred
• Working knowledge of bank accounting/boarding systems
• Working knowledge of bank policies and procedures
• Proficiency with Microsoft Office products
• Strong attention to detail
• Effective problem-solving and analytical skills
• Ability to handle and prioritize multiple tasks
• Ability to work independently with minimal direction
• Solid decision-making skills
• Solid verbal and written communication skills
• Comfortable interacting with corporate customers and peers
• Ability to meet deadlines under pressure

Demonstrates expertise in managing transaction documentation and closing processes for Equipment Finance, with a strong focus on due diligence, lien perfection, and compliance with legal and financial requirements. Proficient in coordinating with various stakeholders and managing multiple tasks effectively under pressure.

• Loan Documentation Expertise
• Due Diligence Analysis
• UCC Searches Knowledge
• Bank Accounting Systems Proficiency
• Strong Attention to Detail

• Loan Structures Knowledge
• Documentation Requirements Proficiency
• Lien Perfection Processes
• Corporate Document Management
• Transaction Compliance Preparation

• Effective Problem-Solving Skills
• Solid Decision-Making Skills
• Strong Verbal Communication Skills
• Strong Written Communication Skills
• Ability to Prioritize Tasks

• Equipment Finance Transactions
• Finance Leases
• Tax Leases
• Syndicated Transactions
• Collateral Management

• Microsoft Office Proficiency
• Bank Policies and Procedures Knowledge