Notion Specialist; Systems & Integrations

Position Overview

This contractor role is for a Notion-first operator who loves building systems and connecting tools. You’ll work closely with the Hub Spot Specialist and Agency Account / Marketing Manager to design, build, and maintain Notion work spaces that power client campaigns, reporting, and documentation.

You’ll also help connect Notion and Hub Spot where possible (e.g. forms, databases, agents, and workflows) so the team has a single source of truth.

• Architect Notion work spaces for agency and client use (databases for campaigns, content, tasks, assets, and reporting).
• Create and maintain templates for briefs, project plans, meeting notes, and status reports.
• Set up linked databases, filtered views, and dashboards tailored to each client and stakeholder group.

• Collaborate with the Hub Spot Specialist to connect forms, properties, or events between Hub Spot and Notion where feasible.
• Create and maintain Notion agents and workflows to support recurring tasks (e.g. daily briefs, reporting prompts, Q  prep).
• Implement forms in Notion to collect structured information from internal teams or clients.
• Explore and document light-weight automations for syncing statuses, notes, or tasks across tools.

• Maintain clear SOPs and how-to documentation inside Notion for recurring processes.
• Build lightweight onboarding guides so new team members and clients can self-serve.
• Support the Agency Account / Marketing Manager with dashboards for client health, key dates, and deliverables.

• 3 years of experience designing systems and workflows in Notion (or comparable workspace tools).
• Comfortable working with databases, relations, rollups (conceptually), and filtered views.
• Experience documenting processes and creating templates that teams actually use.
• Familiarity with Hub Spot (or similar) and an interest in connecting marketing tools together.
• Strong organizational skills and a bias toward simplicity and clarity.

• You love turning chaos into clear systems and views.
• You think in workflows, checklists, and templates.
• You enjoy pairing with more technical or platform-specific teammates (Hub Spot, design, etc.).
• You are energized by supporting teams behind the scenes so everything runs smoothly.

• Contractor role, remote-friendly.
• US business hours overlap preferred.
• Scope and hours to be defined per client or project.