Executive Assistant

Overview

The Executive Assistant supports the Executive Officer by efficiently managing the day-to-day operations of the Northern Wasatch Home Builders Association. Key responsibilities include overseeing office administration, handling membership-related tasks, and ensuring smooth communication within the organization. The role also involves coordinating with the NWHBA Board of Directors and Committee Chairpersons, as well as serving as a liaison with Utah Home Builders Association and National Association of Home Builders.

• Manage office operations by handling incoming calls, assisting onsite visitors with membership enrollment, class registration & inquiries, and professional service referrals.
• Oversee and maintain the professional appearance and organization of the office environment.
• Oversee membership management by utilizing internal tools to organize NWHBA membership reporting, member business data, and retention efforts.
• Coordinate and facilitate all Pre-license and Continuing Education classes, managing communication with instructors, students, Utah HBA, and DOPL. Provide class materials and oversee classroom setup and cleanup.
• Support the planning and execution of events, including the Parade of Homes.
• Prepare and distribute meeting materials for the Board and Committees by coordinating with Chairpersons, uploading documents to Google Drive, and recording meeting minutes.
• Responsible for generating and pursuing leads to expand membership.

• Excellent written and verbal communication skills
• Proficiency in Microsoft Office required;
  Google Suite proficiency preferred.
• Exceptional attention to detail and ability to manage multiple projects simultaneously.
• High School Diploma or equivalent education required
• 2 years of administrative experience preferred but not required