Office Manager

Office Manager

Location:

South Ogden, UT (Onsite)

Pay Rate:
Target $35-$45/hour

Start date:

ASAP

Schedule:

Monday–Friday, 8:00 AM–5:00 PM

You will report directly to the President and will be responsible for overseeing the day‑to‑day administrative, accounting, billing, and office operations of the company. This position will play a key role in maintaining efficient business processes and supporting project managers, technical staff, and company leadership.

• Management of project billing and invoicing utilizing Ajera accounting software.
• Monitoring accounts receivable and coordinating collections activities.
• Processing accounts payable and vendor payments.
• Assisting with payroll administration and employee benefits coordination.
• Maintaining project accounting records and supporting project managers with financial reporting.
• Managing office administration, supplies, equipment, and vendor relationships.
• Assisting with human resources administration, onboarding, and personnel records.
• Preparing financial and operational reports for management.
• Supporting annual audits, tax preparation, and other financial compliance activities.
• Maintaining confidentiality of company and employee information.

• 5+ years of prior office management, administrative, or HR support experience.
• Experience working within an Architectural, Engineering, or A/E consulting firm preferred.
• Experience with Accounts Payable, billing, invoicing, and collections
  .
• Strong organizational, communication, and multitasking skills.
• Ability to work independently and effectively manage multiple priorities.
• Professional, approachable, and service-oriented mindset.
• Ability to establish boundaries, maintain accountability, and confidently distinguish between responsibilities while supporting team needs.

• Familiarity with Ajera project management and accounting software is a plus.
• Experience supporting engineering, architecture, consulting, or other professional services environments.
• Proficiency with Microsoft Office Suite and standard office software applications.

We champion equality and inclusivity, proudly supporting an Equal Opportunity Employer policy. We welcome applicants regardless of Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other status protected by law.