Administrative Assistant

Client Overview

Our client is a community-driven enterprise located in South Orange, NJ, specializing in innovative academic solutions for future leaders. Committed to quality and long-term partnerships, this organization supports their clients from initial consultation through deployment and ongoing optimization, ensuring that each solution delivers sustainable value and tangible business outcomes.

The Administrative Assistant will provide high-level administrative support to the Vice President of Operations. This role involves managing complex calendars, coordinating events, and handling confidential correspondence. The ideal candidate will demonstrate professionalism, attention to detail, and the ability to interact with high-profile individuals. Must be legally authorized to work in the United States.

$25/hr

• Manage the Vice President’s calendar, prioritize appointments, and schedule meetings.
• Prepare and edit a variety of written communications, including confidential correspondence and reports.
• Coordinate logistics for internal and external meetings, including Board‑level engagements and donor events.
• Handle expense reporting, budget tracking, and procurement processes.
• Arrange detailed domestic and international travel plans, ensuring accuracy and timeliness.
• Maintain filing systems and manage high‑volume communications on behalf of the Vice President.

• Proven experience supporting senior executives with calendar and travel management.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong written and verbal communication skills with attention to detail.
• Calendar management skills.
• Ability to work independently with discretion and sound judgment.
• Experience handling confidential information professionally.

• Familiarity with Raiser's Edge, Blackbaud, or similar donor management software.
• Experience in higher education or non‑profit environments.
• Strong organizational and multitasking abilities.
• Event planning and coordination experience.
• Knowledge of procurement and budget management processes.

• Bachelor’s degree is preferred. Equivalent experience will be considered.
• Coursework or training in business administration or related field is a plus.
• Continued professional development in administrative best practices is desirable.

• Atrium Care Package available upon eligibility (including healthcare plans, discount programs, and paid time off).