Administrative Assistant

Job Description

Amerapex is seeking a highly organized, detail-oriented, and energetic self-starter to support daily administrative operations. This position plays a critical role in coordinating internal processes, supporting field technicians and business development teams, and ensuring smooth day-to-day office functionality.

The ideal candidate is professional, personable, solution-oriented, and thrives in a fast-paced environment. Strong communication skills, advanced organization, and the ability to multitask under pressure are essential.

Responsibilities include, but are not limited to:

• Coordinate onboarding of new technicians, including training, PPE, safety courses, and related new hire processing
• Serve as the primary timekeeper for the division
• Review, audit, and verify field timesheets for accuracy and completeness
• Ensure proper coding of job numbers and coordinate with supervisors to resolve discrepancies prior to payroll processing
• Book domestic and international travel arrangements
• Assist with expense reports for business development teams and technicians
• Prepare invoices for submission to Accounting
• Maintain organized filing systems (physical and electronic)
• Schedule and coordinate internal and external meetings
• Interact professionally with customers and business contacts

• Minimum of two (2) years of related administrative experience
• Strong written and verbal communication skills
• Proficiency in Microsoft Office, particularly Excel
• Ability to maintain confidentiality and exercise sound judgment
• Excellent organizational and multitasking skills
• Strong problem-solving ability and attention to detail
• Ability to work effectively in a fast-paced, high‑pressure environment
• Professional demeanor and strong interpersonal skills
• Willingness to learn new applications and systems

• Ability to work in a standard office setting and operate office equipment
• Ability to sit for extended periods of time
• Ability to lift and carry files up to 5 pounds
• Vision to read printed materials and computer screens
• Hearing and speech sufficient to communicate in person and via telephone
• Ability to maintain attention to detail despite interruptions
• Ability to perform effectively under high levels of stress

• Job Type: Full-Time
• Schedule:
  
  Monday – Friday | 8:00 AM – 5:00 PM
• Benefits Eligibility:
  Eligible after successful completion of 30 days of employment

• Health & Welfare Insurance
• 401(k) Profit Sharing Plan
• Life Insurance
• Additional voluntary benefits
• Paid Time Off

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex (including pregnancy, sexual orientation, gender identity), national origin, age, disability, genetic information, veteran status, or any other protected characteristic in accordance with applicable federal, state, and local laws.