Accounts Payable Specialist

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Full Time South Plainfield, NJ, US

3 days ago Requisition

Salary Range: $45,000.00 To $54,000.00 Annually

The Accounts Payable Specialist is responsible for managing daily Accounts Payable functions, including full-cycle invoice processing, vendor account maintenance, payment processing, account reconciliations, and ensuring accurate and timely financial transactions in accordance with company policies and procedures.

• Process high-volume invoices while ensuring accuracy, proper approvals, and adherence to payment terms.
• Review invoices for accuracy, coding, approvals, and compliance with company policies.
• Maintain vendor records and resolve invoice discrepancies, payment inquiries, and account issues.
• Perform three-way matching (purchase orders, receipts, and invoices) when applicable.
• Prepare and process ACH, check, and electronic payments.
• Monitor outstanding invoices and assist with month-end close activities.
• Assist with A/P aging reports and identify outstanding balances or payment issues.
• Maintain organized financial records and documentation for audit purposes.
• Support internal and external audits by providing required documentation and transaction details.
• Collaborate with other departments and vendors to resolve discrepancies.
• Identify opportunities to improve AP processes and increase efficiency.
• Enter and post invoices to the correct general ledger accounts, cost centers, and accounting periods.
• Reconcile vendor statements and the A/P subledger to the general ledger, and prepare accrual entries at month-end.
• Perform other duties as assigned as business needs change

• 2+ years of full-cycle Accounts Payable experience
• Strong understanding of A/P processes, invoice workflows, and payment procedures
• MS Excel skills and knowledge: intermediate level of understanding or above (VLOOKUP, Pivot Tables, etc.), and strong working knowledge of MS Word and other M365 apps
• Preferred:
  Experience with accounting/ERP systems
• Working knowledge of Adobe Acrobat/document management
• Ability to maintain confidentiality of financial and vendor information.
• Proactive approach with high standards, sound judgment, and strong attention to detail
• Strong communication, interpersonal, organizational, and multi-tasking skills
• Ability to adapt quickly to changing business and environmental conditions