Fleet Coordinator

Job Description

Fleet Coordinator – South Plainfield, New Jersey, USA – Onsite Position. Posting

Start Date:

6/8/26. Requisition .

The Fleet Coordinator manages documentation, reporting, and audits for corporate vehicles and Product Support processes. The role maintains fleet and driver records, supports DOT requirements, and audits Service and Parts administration to ensure adherence to company standards. This is an administrative support role and does not serve as the designated DOT compliance officer or fleet owner.

• Maintain up-to-date vehicle records (registrations, titles, insurance, inspections).
• Partner with the Komatsu NA Fleet team on vehicle acquisition, assignment, maintenance, and retirement.
• Monitor fleet usage data to identify underutilized or salvage‑eligible assets and report findings to management.
• Prepare and distribute reports on inventory, utilization metrics, and compliance indicators.
• Maintain DOT and non‑DOT Driver Qualification (DQ) files, tracking licenses, medical certificates, and training records.
• Coordinate new‑hire road testing, driver orientations, and enrollment in the DOT Random Drug Testing program.
• Handle fuel card administration, mileage reporting, and driver compliance reviews.
• Conduct recurring reviews of Service and Parts administrative processes to ensure SOP compliance.
• Audit service and warranty work orders for correct formatting, timely closure, and proper "Complaint, Cause, and Correction" documentation.
• Validate supporting documentation for OEM and internal warranty requirements to ensure audit readiness.
• Identify and summarize recurring documentation gaps or processing delays for leadership review.
• Document compliance trends and risks in structured reports to support leadership decision‑making and corrective action planning.

• 2–3 years of experience in fleet administration, logistics coordination, or a high‑volume administrative support role.
• Basic understanding of DOT regulations, Driver Qualification (DQ) file management, and FMCSA compliance requirements.
• Proficiency with Microsoft Office Suite (especially Excel) and familiarity with Fleet Management Software (FMS).
• Strong analytical skills with proven ability to audit records and identify process gaps or data entry errors.
• Exceptional organizational skills with experience maintaining complex filing systems, asset life cycles, and time‑sensitive compliance renewals.
• Clear written and verbal communication skills for generating leadership reports and enforcing policy compliance.
• Ability to work independently as an objective compliance resource, spotting trends and escalating risks to management objectively.
• Experience coordinating DOT random drug testing pools and new‑hire driver onboarding.

Base pay $75,000 to $85,000. Actual offer will consider factors such as experience and location.

• Health benefits:
  
  medical, dental, vision, HSA, wellness programs, etc.
• 401(k) and employee savings programs.
• Employee time off (vacation and holidays).
• Employee and family assistance programs.
• Disability benefits.
• Life insurance.
• Employee learning and development programs.

Komatsu is committed to diversity and inclusion, supporting a diverse workforce and inclusive environment.

Komatsu is an Equal Opportunity Workplace and an affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.