Accounts Payable Specialist

Running Hill Road
South Portland, ME 04106, USA

The Accounts Payable Specialist performs several accounts payable functions which include data entry of invoices and expense reports, posting records and statement reconciliation.

The position receives payment requests from the corporate office and Market locations in Maine, New Hampshire, Vermont, and Massachusetts.

• Health Insurance – Premiums as low as $6 for full time employees!
• Dental insurance and Vision Insurance
• Company Provided Life insurance, Short-term and Long-Term disability
• 401(k) plan with company match
• Paid time off and paid holidays
• Tuition assistance for employees and scholarships available for employees’ children
• Discounts on our products and services
• Opportunities for growth throughout our footprint.

• Monitor group email and distribute all invoices that are submitted for payment as well as assist with vendor issues or questions on A/P Processes.
• Review scanned payment requests to be prepared for data entry in accordance with established accounts payable process.
• Work with assigned Market locations or Corporate Department regarding all aspects of the A/P cycle including, but not limited to, data entry and answering market questions.
• Review team member records for accuracy and posting.
• Assist as directed with check run process.
• Maintain organized network files of all processed invoices in our paperless system.
• Review vendor statements and obtain invoice copies as needed for market approval.
• Assist as needed with external auditor’s requests.
• Establishes and maintains A/P vendor list and vendor codes for the company, ensuring 1099 compliance for applicable vendors.

• Participates in special projects and assignments as needed.
• Performs other work-related duties as assigned.

Minimum two years general office experience, to include experience with accounts payable.

• Microsoft Excel and Adobe Reader skills preferred.
• Excellent communication and interpersonal skills.
• Organizational skills.
• Ability to prioritize tasks.
• Ability to work independent of close supervision.

Minimum high school diploma or equivalent required.

Frequent communication with market staff, management at all levels and vendors.

The Accounts Payable Specialist handles routine questions regarding payables (account number, vendor number, pay dates, payment cancellations, tax status, etc.) and refers unusual situations or problems to the Accounts Payable Manager for resolution or instruction.

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.