Temporary Clerk - Adult Education

• Position Type:
  Adult Education/ Administrative Employee
• Date Posted: 9/18/2026
• Location:
  
  South Portland Adult Education
• Date Available:
  
  10/12/2026

The South Portland School Department is looking for a temporary clerk to assist the Adult Education department from October 12, 2026 through approximately February 12, 2027. This position temporarily serves as administrative support to the Director and staff of South Portland Adult Education. Conducts data-entry, maintains files, orders supplies, makes photocopies, assists with events, and interfaces directly with adult students.

• Serve as the receptionist of South Portland Adult Education. Make and receive telephone calls, take messages, check voicemail and email, and greet visitors.
• Use Whats App and email daily to communicate information to students and respond to inquiries.
• Provide administrative support to the Director and Program Coordinators.
• Schedule student appointments using Calendly and Whats App.
• Serve as a certified proctor for the computer-based CASAS test to prospective and current students.
• Complete intake paperwork with prospective students.
• Enter student intake and attendance data in an online adult education database.
• Maintain confidential student paper files and other files.
• Order and track spending for office and instructional supplies- using purchase orders and MUNIS system.
• File and organize receipts in electronic drive.
• Keep office supplies organized.
• Assist teachers with photocopy requests.
• Drop supplies off for teachers at our 2 offsite locations
• Help with events such as students/staff celebrations.
• Evening hours required (agreed upon and a set schedule of one evening/wk until 6 pm).
• Additional duties as required by the Director or designee.

• High school diploma or equivalency (GED/HiSET).
• Previous administrative experience in a school or organization serving adult students is preferred.
• Ability to speak one or more of the following languages is a plus:
  Portuguese, French, Spanish.

• Willingness to learn and regularly use a student information system (SIS).
• Willingness to become a CASAS proctor via online certification and proctor testing as requested.
• Proficiency in Google Suite tools.
• Experience with spreadsheets in either Excel or Google Sheets.
• Ability to communicate clearly and concisely, both orally and in writing.

$25.50/hr.

Short term position to serve as substitute for current employee. Position runs from October 12, 2026 to February 12, 2027 (18 weeks). Work week is 32 hrs.wk. Rate $25.50/hr.