Receptionist​/Office Manager

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Full Time South San Francisco, CA, US

30+ days ago Requisition

Salary Range: $25.00 To $30.00 Hourly

Job Description

We are seeking an experienced Office Manager to oversee all office operations, facilities, and administrative functions. This role ensures the organization runs smoothly and efficiently while providing high-level support to executive leadership. The Office Manager will work closely with Finance, HR, and other departments to optimize office workflows, manage vendors, and support company initiatives.

• Develop, implement, and manage office policies, procedures, and workflows to support business operations.
• Oversee reception and administrative support staff, including hiring, training, and performance management.
• Manage relationships with vendors, contractors, and service providers, negotiating contracts as needed.
• Maintain office budget, purchasing, and cost control of supplies and services.
• Ensure office facilities are safe, operational, and compliant with company standards.
• Coordinate office renovations, space planning, and workplace improvements.
• Collaborate with IT to manage technology and equipment needs.
• Provide high-level administrative support to executives, including scheduling, reporting, and special projects.
• Prepare correspondence, presentations, and reports for leadership.
• Safeguard and manage confidential information with discretion.
• Lead cross-departmental projects and initiatives to enhance efficiency and employee engagement.
• Support strategic initiatives and company-wide events as needed.
• Other tasks as assigned.

• 5+ years of progressive administrative or office management experience, including supervisory responsibility.
• Proven experience managing budgets, vendors, and office operations.
• Strong leadership, communication, and interpersonal skills.
• Ability to exercise discretion and independent judgment in decision-making.
• Excellent organizational, problem-solving, and multitasking skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with project management software is a plus.
• Professional demeanor with the ability to influence and build relationships across all levels of the organization.

• Bachelor’s degree in Business Administration, Management, or related field preferred.

Job Type: Full-time
Salary: $68,000–100,000/year