Executive Assistant

Responsibilities

• Provide high-level administrative support to the Chief Financial Officer and Chief Human Resources Officer while exercising sound judgment, discretion, and confidentiality.
• Strategically manage complex executive calendars, scheduling priorities, and meeting logistics across multiple departments and stakeholders.
• Manage executive email communications, prioritizing requests and ensuring timely follow-up on critical matters.
• Prepare executives for meetings by coordinating agendas, organizing materials, documenting meeting notes, and tracking follow-up action items.
• Represent executive leadership during informational meetings by capturing discussion points and coordinating follow-up activities as appropriate.
• Prepare Board packets and supporting documentation while coordinating behind-the-scenes logistics for Board meetings in partnership with the organization's lead administrative team.
• Coordinate onboarding and offboarding activities, invoice processing, payment requests, and other administrative functions supporting Finance and Human Resources.
• Serve as a liaison between Finance, Human Resources, and other internal departments to facilitate communication and ensure projects move forward efficiently.
• Support organizational initiatives focused on improving administrative processes, implementing technology solutions, and transitioning manual workflows into more efficient digital systems.
• Prepare, edit, and format executive correspondence, reports, presentations, and confidential documents with exceptional accuracy and professionalism.
• Maintain and organize executive files, records, and confidential documentation while ensuring compliance with organizational policies.
• Utilize Microsoft Office, SharePoint, Microsoft Teams, Zoom, and other collaboration platforms to support executive productivity and organizational communication.
• Build strong working relationships throughout the organization while serving as a welcoming, approachable representative of executive leadership.
• Anticipate executive needs, proactively identify solutions, and continually seek opportunities to improve efficiency and administrative effectiveness.
• Perform additional executive support responsibilities as assigned.

• Bachelor’s degree in business, communications, journalism or related area preferred. Combination of relevant work experience and education may substitute the bachelor’s degree requirement.
• 3 or more years of progressively responsible executive administrative support experience, preferably supporting C-suite or senior executive leadership.
• Strong preference for candidates with experience supporting Finance, Human Resources, or other executive leadership functions requiring a high degree of confidentiality and cross-functional collaboration.
• Nonprofit experience is strongly preferred, particularly within organizations experiencing growth, organizational change, or complex funding environments.
• Exceptional organizational, time management, and project coordination skills, with the ability to manage multiple priorities simultaneously.
• Advanced proficiency with Microsoft Outlook, Word, Excel, Teams, SharePoint, and Zoom, including administrative-level functionality.
• Experience with platforms such as UKG Ready, Sage, Adobe Sign, AI productivity tools, or similar business systems is highly desirable.
• Outstanding written and verbal communication skills with the ability to prepare polished executive-level correspondence and presentations.
• Demonstrated ability to exercise sound judgment, maintain strict confidentiality, and handle highly sensitive information with professionalism and integrity.
• Proven ability to build collaborative relationships across departments while providing exceptional customer service and executive support.
• A naturally warm, approachable, and service-oriented communication style with high emotional intelligence and the ability to make employees, visitors, and stakeholders feel welcomed.
• Comfortable working in a dynamic environment where priorities shift quickly while maintaining composure, accuracy, and professionalism.
• Must meet all state required conditions of employment as set forth by Community Care Licensing for a Licensed Community Care facility; i.e. Fingerprint and Child Abuse Index clearance, TB/Health Physical.

• In addition to a competitive salary in the range of $85,000 to $95,000 (commensurate with experience), this position offers medical, dental, and vision insurance;
• 403(b) Retirement Plan;
• Flexible Spending Accounts (FSA);
• Basic Life and Accidental Death & Dismemberment (AD&D) Insurance;
• Short- and Long-Term Disability Insurance;
• Employee Assistance Program (EAP); and
• Commuter Benefits.

Our client is an equal opportunity employer that recognizes the value of diversity. We believe a diverse workforce within a culture of Inclusion, Diversity, Equity, and Access (IDEA) increases creativity, innovation, problem-solving, and teamwork for the youth and families that we serve and the…