Administrative Coordinator

Join Amgen’s Mission of Serving Patients

At Amgen, if you feel like you’re part of something bigger, it’s because you are. Our shared mission—to serve patients living with serious illnesses—drives all that we do.

Since 1980, we’ve helped pioneer the world of biotech in our fight against the world’s toughest diseases. With our focus on four therapeutic areas –Oncology, Inflammation, General Medicine, and Rare Disease– we reach millions of patients each year. Amgen is advancing a broad and deep pipeline of medicines to treat cancer, heart disease, inflammatory conditions, rare diseases, and obesity and obesity-related conditions.

As a member of the Amgen team, you’ll help make a lasting impact on the lives of patients as we research, manufacture, and deliver innovative medicines to help people live longer, fuller happier lives.

Our award-winning culture is collaborative, innovative, and science based. If you have a passion for challenges and the opportunities that lay within them, you’ll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.

Let’s do this. Let’s change the world. The Administrative Coordinator (AC) will be primarily responsible for complex administrative support activities, working as part of a global administrative team supporting Associate VPs, Executive Directors, and other staff located in San Francisco, Thousand Oaks, Boston and other remote sites within Discovery Sciences, Advanced Technologies, & AI (DATA).

Key Responsibilities:

• Participate as an active team member, working both independently and in cooperation with other team members, to complete projects and assignments in a timely manner
• Manage multiple priorities in a fast-paced, continually changing environment
• Provide site-based support for meeting management, expenses, and other administrative needs of DATA leaders and teams
• Initiate and manage vendor/supplier onboarding and purchase orders, process accounts payable invoices / check requests through company systems (SAP, largely), and track payment of invoices as needed
• Assist with planning of meetings and other staff events, both internal and external, including scheduling, logistics (catering, tele/videoconferencing, agenda management, meeting minutes), execution; for staff events, assist in creating experiences that enhance staff engagement
• Assist with onboarding/offboarding activities for staff
• Prepare routine reports utilizing various software packages (i.e. staff detail reports, budget reports)
• Assist with communications across various groups and through different media (digital, email, spoken)
• Provide thoughtful, timely, detail-oriented support/management for other projects, based upon need
• Managing complex calendars and scheduling meetings (Outlook) including across multiple time zones
• Making complex, individual and group travel arrangements, including ground transportation logistics, and preparing expense reports to meet the necessary deadlines

What we expect of you

We are all different, yet we all use our unique contributions to serve patients. The dynamic professional we seek is a self-starter with these qualifications.

Basic Qualifications:

Associate’s degree and 2 years of administrative experience

OR

High school diploma / GED and 4 years of administrative experience

Preferred Qualifications:

• Amgen Experience
• Bachelor’s Degree and 5+ years of experience in an administrative support role supporting large teams at different levels
• Excellent organizational skills and ability to manage multiple calendars including coordination across multiple time zones
• Experienced and proficient with all current Amgen technologies and platforms (including but not limited to Outlook, Word, Excel, PowerPoint, MS Teams, MyBuy, SAP, C3, Skype, Concur)
• Outstanding written, verbal and presentation skills in communicating key business and critical information
• Ability to liaise with cross-functional team members and effectively communicate with internal and external business partners
• Helpful, can-do attitude with a solution-oriented approach
• Polite and personable ‘Team Player’
• Strategic thinker who likes…