Executive Assistant, Global Operations – Life Sciences

• Support two Vice Presidents in Global Life Sciences Solutions Operations
• Serve as a trusted partner to executives
• Manage complex calendars across multiple time zones
• Coordinate international travel, detailed logistics, and visa requirements
• Ensure seamless communication across the organization
• Handle confidential and sensitive information
• Collaborate with teams and coordinate meetings and events
• Manage special projects through completion
• Provide outstanding administrative support so executives can focus on strategic priorities

• High school diploma required with minimum of five (5) years of executive administrative experience, or Bachelor's Degree plus two (2) years of executive assistant experience supporting senior leadership
• Preferred Fields of Study:
  Business Administration, Secretarial Science or related field
• Expert proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Teams)
• Outstanding organizational and time management skills with the ability to manage multiple competing priorities
• Strong written and verbal communication skills with exceptional attention to detail and professional presence
• Demonstrated ability to handle highly confidential and sensitive information with discretion and sound judgment
• Exceptional interpersonal skills with the ability to interact effectively with all levels of the organization, including senior leadership
• Experience managing complex calendars across multiple time zones
• Experience coordinating complex international travel and detailed logistics, including managing visa requirements
• Proficiency with expense management systems (e.g., Concur) and virtual meeting platforms
• Proven ability to work independently, anticipate needs, and proactively solve problems
• Strong project management and event planning capabilities
• Collaborative mindset with the ability to work effectively in a global, matrixed environment and build cross-functional relationships
• Ability to adapt quickly in a fast-paced, dynamic environment with shifting priorities
• Flexibility to support global teams and occasionally work outside standard business hours
• Must be legally authorized to work in the United States without sponsorship
• Must be able to pass a comprehensive background check, including a drug screening

Demonstrates expert proficiency in Microsoft Office Suite and exceptional organizational skills to manage complex calendars and international travel logistics. Proven ability to handle confidential information with discretion while providing outstanding administrative support to senior leadership.

• Expert Proficiency In Microsoft Office Suite
• Complex Calendar Management
• International Travel Coordination
• Strong Written And Verbal Communication Skills
• Project Management And Event Planning

• Executive Administrative Experience
• Calendar Management
• Travel Logistics Coordination
• Expense Management Systems
• Project Management
• Event Planning

• Outstanding Organizational Skills
• Attention To Detail
• Interpersonal Skills
• Problem-Solving Skills
• Collaborative Mindset

• Confidential Information Handling
• Senior Leadership Support
• Global Operations
• Matrixed Environment
• Fast-Paced Environment

• Microsoft Outlook
• Microsoft Power Point
• Microsoft Excel
• Microsoft Word
• Microsoft Teams
• Concur