Operations Coordinator

Key Accountabilities / Core Job Responsibilities

• - Coordinate activities for assigned leaders: calendar management, travel arrangements/logistics, meeting planning, and meeting logistics.
• - Partner with the PAC and HR Operations team to coordinate employee and contractor onboarding/offboarding.
• - Support multiple projects simultaneously, including event planning/execution; track dates/action items and follow up to meet deadlines.
• - Lead administration of the building access system (create, distribute, and track badge access).
• - Manage the lobby front desk and welcome visitors, vendors, and candidates.
• - Handle and distribute correspondence/mail (email, letters, packages), including scanning/emailing to remote recipients when needed.
• - Answer incoming calls and direct them appropriately or initiate a triage slip for response.
• - Order/manage weekly food and office supplies; perform financial data entry, expense tracking, and provide vendor receipts/invoices to accounting.
• - Maintain accurate timekeeping by clocking in/out and follow timekeeping policies (overtime, meal breaks, discrepancy reporting).

• - High school diploma or equivalent; 2+ years administrative support experience (bachelor's preferred).
• - Advanced computer skills; office software experience.
• - Excellent verbal/written communication (including editing/proofreading).
• - Strong planning/organizational skills; take initiative and ownership.
• - High professionalism, flexibility, discretion, judgment, diplomacy, and tact.

• - Hourly range: $41.35-$53.36.
• - 401(k), healthcare coverage, ESPP, and other benefits.

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