Principal Administrative Business partner

Job Overview:
Pay Range: $60.00hr - $80.00hr Requirement/Must Have: 5-7 years of related administrative, operations, or project management experience. Experience gained in the pharmaceutical or biotech industry is strongly preferred. Previous experience supporting Senior Level Executives (Sr. Director and above; VP and above preferred). Previous experience must include responsibilities for managing confidential information. Previous experience training staff in company or departmental systems, processes, and administrative tools is strongly preferred.

In-depth knowledge of Microsoft Office (PowerPoint, Excel, and Word). In-depth knowledge of collaboration tools including Gmail, gCal, gSheets, gSlides, Trello, gMeet, and Zoom. Strong emotional intelligence, discretion, and proactivity. Ability to think ahead and solve problems before they escalate. Strong verbal and written communication skills with the ability to interact professionally with all stakeholders. BS/BA degree or equivalent industry experience.

Responsibilities:
Independently manage complex scheduling across various time zones for top management levels of internal and external stakeholders. Maintain a high level of confidentiality in all interactions. Manage the scheduling of senior committee meetings, global summits, and department offsites. Lead the planning, organization, and execution of large-scale meetings involving multiple time zones. Partner with leadership to design agendas and manage the distribution of meeting materials.

Drive the planning and execution of large department-wide offsites and onsites, including Global Town Halls and team meetings. Independently lead the planning and execution of meetings at Congress events and Global Summits, including venue selection, AV requirements, and contract management. Draft email communications on behalf of managers, teams, and department leaders. Partner with leaders to plan communication strategy for internal department communications.

Manage departmental sites, spaces, newsletters, and digital content maintenance. Manage overall space planning processes and serve as a project manager for team placement strategy. Serve as a thought partner with leadership to assess and enhance employee engagement. Manage complex candidate interview processes. Oversee administrative components and logistics of onboarding, including relocation and 30-day checklists. Process and manage vendor/speaker engagements, contracts, and payments, including RFP and vendor selection.

Act as an administrative lead and organize trainings for other administrative staff. Nice to Have:
Previous work experience within the organization is strongly preferred. Familiarity with the specific organizational structure is strongly preferred.

Skills:

Complex Scheduling. Executive Support. Meeting Planning. Event Execution. Contract Management. Internal Communications. Project Management. Space Planning. Onboarding Logistics. Vendor Management. Microsoft Office Suite. cSuite Tools. Trello. Zoom. Google Workspace. Qualification And

Education:

BS/BA in a related field. Proven track record of meeting or exceeding objectives and goals. Ability to plan, coordinate, organize, and prioritize work across functional groups. Expertise in exercising judgment and discretion with highly sensitive information. Accuracy and attention to detail in work systems and procedures. Benefits:
Our Benefits Include:
Medical, Dental, and Vision Insurance 401(k) Retirement Plan Health Savings Account (HSA) Disability Insurance (Short-Term and Long-Term) Life and AD&D Insurance Paid Sick Leave (where required by applicable state or local law) Supplemental Insurance Plans Identity Theft Protection Pet Insurance Employee Wellness Programs…