Senior Executive Administrative Business Partner - CEO Office

Why Genentech

We’re passionate about delivering on Our Promise to improve the lives of patients and create healthier communities for all. We foster a culture of inclusivity, integrity and creativity while boldly pursuing answers to the world’s most complex health challenges and transforming society.

As the Senior Executive Administrative Business Partner to the CEO, you will serve as the strategic engine behind the Office of the CEO. You aren't just managing a calendar; you are curating the CEO’s most valuable resource: time. Working at the heart of the organization, you will partner with a high-performing support team to orchestrate complex global logistics, facilitate seamless executive workflows, and act as a sophisticated ambassador to internal and external stakeholders.

This role is for a proactive, high-judgment professional who thrives on turning chaos into order and anticipates needs before they even arise.

• Strategic Calendar Orchestration:
  Masterfully manage the CEO’s rhythm of business across multiple time zones, ensuring alignment with top-tier priorities and maintaining consistent engagement with key stakeholders and direct reports.
• End-to-End Meeting & Logistics Excellence:
  Direct all aspects of executive readiness, from curating critical pre-reads in Google Drive to overseeing complex AV/catering needs and executing flawless, multi-leg global travel itineraries.
• High-Stakes Communication & Ambassadorship:
  Serve as a poised and professional liaison for the CEO’s office, building rapport with global leaders and handling highly sensitive, confidential information with absolute discretion.
• Operational & Financial Stewardship:
  Drive administrative efficiency by overseeing the end-to-end lifecycle of contracts, purchase orders, and complex expense reporting, ensuring all CEO Office business operations run smoothly and without friction.
• Culture & Team
  
  Collaboration:
  
  Partner with the CEO support team to enhance employee engagement, lead administrative onboarding initiatives, and serve as a mentor and leader within the broader administrative community.

• Bachelor’s degree and 7+ years of progressive administrative and operations experience including direct support of a CEO, C-suite executive, or equivalent leader at Genentech in a large, complex organization, with responsibility for highly confidential and enterprise-sensitive matters.
• You must demonstrate high-level judgment, the ability to manage sensitive/confidential information with absolute discretion, and a proven track record of acting as a "thought partner" to leadership.
• Mastery of high-volume, multi-time-zone calendar management and the execution of intricate international travel itineraries.
• You are an expert at anticipating friction points in scheduling and solving urgent travel or technical (AV/Video) issues with a sense of urgency and minimal direction.
• Proficient in managing the full lifecycle of administrative workflows, including contract processing (PO/Invoicing), complex expense reporting, and the organization of executive "pre-read" materials within cloud-based systems like Google Drive.
• Demonstrated experience leveraging and leading AI innovation as a superuser of AI to streamline operations, elevate administrative excellence, and drive office efficiency.
• Deep knowledge of Genentech’s organization, culture, leadership structure, and operating environment with the with demonstrated ability to operate effectively across Genentech and Roche.
• Demonstrated ability to operate with a high degree of autonomy, judgment and urgency to navigate complex and non-routine situations and determine appropriate resolution or escalation.
• Must have a curious, learning mindset.
• Flexibility…