Lab-Office Coordinator

Our client, a science-driven organization is seeking a Lab-Office Coordinator to join their team. As a Lab-Office Coordinator, you will be part of the Operations & Workplace Support team supporting laboratory and administrative groups. The ideal candidate will have strong organization, clear communication, and a service-minded mindset that will align successfully in the organization.

• Keep daily operations running smoothly by coordinating administrative, operational, and logistical support across the laboratory and workplace environments.
• Own workplace services such as office/pantry supply replenishment, requisitions and purchase orders in Coupa, mail/shipping coordination, desk allocation, and reception/visitor management.
• Support lab operations by coordinating vendor services, scheduling equipment calibration/preventative maintenance/certifications, and tracking service records, calibration certificates, and related invoices.
• Assist EHS administration by logging safety training attendance, tracking new-hire safety orientations, and supporting regulated waste vendor scheduling and incident/hazard reporting workflows.
• Serve as a reliable point of contact for facilities requests by submitting, triaging, and tracking facility tickets and coordinating access for on-site trade and maintenance work.

• High school diploma or equivalent;
  Associate or Bachelor’s degree preferred.
• 2+ years of experience in office administration, facilities coordination, workplace services, or laboratory operations support.
• Comfort working in and around an active laboratory/research setting, with training on laboratory protocols and safety practices provided.
• Proficiency with productivity tools (Google Workspace, Microsoft 365) and experience using ticketing/work order systems.
• Strong organizational and multitasking skills with high attention to detail, plus clear professional verbal and written communication with internal teams and third-party vendors.

• Hybrid work model with on-site presence in both a corporate office environment and controlled laboratory space.
• Opportunity to support both scientific and administrative teams by keeping critical lab and workplace operations organized and on track.
• Hands-on coordination of vendors, certifications, preventive maintenance, and safety-related administrative workflows.
• A role where your attention to detail directly impacts smooth onboarding, visitor compliance, and facility readiness.
• Structured, day-to-day variety across procurement, facilities, shipping/receiving, lab support coordination, and EHS administrative support.

• Medical and Prescription Drug Plans
• Supplemental Life Insurance
• Short Term Disability Insurance
• 401(k)