Senior Legal Assistant

Final date to receive applications:

Job Type: County

• Schedules and prepares cases for trials and court hearings, ensuring timely notice and adherence to legal requirements.
• Prepares legal documents for review by the department attorneys and files with Circuit courts, Appellate courts and administrative tribunals, including, but not limited to: legal briefs, stipulations, orders, summonses, complaints, petitions, affidavits, notices, and subpoenas as set forth by State statutes, Administrative Code or Federal Rules.
• Responds to public inquiries; communicates with elected officials, department heads, social workers, legal and medical professionals, law enforcement personnel, witnesses, and responds to inquires with general information as available.
• Organizes and manages case files; organizes pleadings, discovery, research and correspondence; prepares lists, exhibits, schedules and other information for legal proceedings.
• Maintains scheduling calendars and reminder system for appointments, meetings, legal proceedings and deadlines for department attorneys.
• Attends court hearings and trials to assist department attorneys with administrative functions.
• Updates legal resources with supplements and replacement pages.
• Sorts, indexes, and files correspondence, legal documents, memoranda, reports, minutes, etc.
• Establishes case files, creates files for trial, and contacts individuals for Court appearances, schedules hearings, trial dates and times.
• Communicates and schedules with the Courts, dates and times of Court hearings.
• Provides customer service to internal and external customers; greets, receives and screens visitors and customers; addresses and resolves customer questions as able and refers complex inquiries, requests, or complaints to appropriate staff.
• Sorts, copies, and distributes a variety of correspondence, deliveries, and mail; opens, logs, and routes office mail; retrieves, delivers, and sends faxes.
• Composes routine correspondence; proofreads and edits documents; enters, scans, updates, and maintains information in spreadsheets, databases, and reports.
• Maintains electronic and paper filing and record systems to provide easy access to records and information; provides retention of records as required.
• Updates and maintains department electronic and paper files, databases, records, plans, lists and other related documents.
• Performs records management duties to ensure statutory timelines are met for all cases.
• Maintains appropriate office supplies, materials and goods necessary for the operation of a law office.
• Provides assistance or back up support to other office personnel, as needed.
• Provides other administrative support for department attorneys, as requested.
• Arranges for transportation of court participants, including prisoners, when authorized under State, County and Court policies.
• Obtains, examines and securely files criminal histories and driving records.
• Performs TIME Agency Coordinator and Portal 100 Administrator roles, including certification of employees, contractors and visitors; audit preparation and execution; criminal history check compliance; distributes Crime Information Bureau security updates and newsletters; and ensures confidentiality and security procedures are followed throughout the District Attorney’s Office.
• Maintains PROTECT Administrator and PROTECT User Group statuses to coordinate changes with State DAIT and other District Attorney Offices to the case management system.
• Coordinates Special Prosecutor designations with other counties.
• Represents the District Attorney’s Office within the State Office Manager group to resolve administrative support challenges.
• Compiles Wisconsin Circuit Court Access reports to determine prior case status…