Police Support Specialist; PT

The part-time 20 hour a week Police Support Specialist provides a wide range of clerical, administrative, and customer service support functions for the Police Department. This position assists with records management, data entry, report preparation, public inquiries, and maintenance of confidential and sensitive information in compliance with Minnesota Data Practices laws and applicable federal and state regulations.

• Enters police incident reports, supplemental reports, and accident information into the Department’s records management system.
• Applies Minnesota statutes, City ordinances, offense levels, non-criminal codes, and NIBRS requirements when entering or auditing data.
• Maintains and manages Department files, including retention security, and periodic purging in accordance with records retention schedules.

• Responds to calls on the main phone line, providing general information or directing callers to appropriate staff or dispatch when needed.
• Assist members of the public who appear in person with requests for information, release of property, and other service needs in accordance with Department procedures.
• Coordinates routing of emails, correspondence, reports, court notices protection orders, and related communications.

• Processes permit to purchase applications and conducts required criminal history/background checks consistent with applicable state and federal requirements.
• Communicates with applicants regarding approvals or denials consistent with legal guidelines.

• Transcribes police audio statements, 911 recordings, interviews, and other recorded material with accuracy and confidentiality.
• Proofreads and finalizes transcription documents as required.

• Provides support to Community Service Officer(s), including preparing and sending rental violation letters, assisting landlords and tenants with lawful information requests, processing trespass notices, and supporting community events and maintaining outreach materials as needed.

• Scans and files documents electronically (Laserfiche).
• Processes faxes and court documentation.
• Balances cash drawer transactions as assigned.
• Provides notary services when certified.
• Processes weekly accident/arrest reports for customers as permitted by law.
• Requests 911 audio through Dakota County Dispatch.
• Electronically files required documentation with Dakota County Courts.

• Performs other related duties as assigned consistent with the scope of the position.
• Attends training sessions for Department databases and systems.

• High School diploma or equivalent.
• 1 – 3 years of general office, clerical, or administrative support experience.
• Strong typing and data entry skills.
• Valid driver’s license.

Employee must successfully complete required training after hire, including but not limited to CJIS Security Awareness, MyBCA Certification, NIBRS training, MNJIS Operator Certification, and Axon Body Worn/Squad Camera system training.

The City of South St. Paul provides a benefits package to part-time employees, which includes the following:

• Public Employees Retirement Association (PERA)
• Holiday Leave
• Vacation Leave
• Personal Leave
• Sick/Employee Sick and Safe Time (ESST) Leave

Please note that part-time employees working fewer than 30 hours per week are not eligible for insurance benefits.