Vehicle Biller

Vehicle Biller About the Role

The Vehicle Biller ensures all retail, lease, and wholesale transactions are documented accurately, compliant with federal/state regulations, and submitted promptly for funding. This role supports Finance Managers, Sales, and Accounting in maintaining deal accuracy and financial integrity.

• Review deal jackets for accuracy and compliance.
• Submit funding packets to lenders and track contracts-in-transit.
• Bill deals into the DMS and validate financial components.
• Verify rebates, incentives, and OEM program requirements and documentation.
• Reconcile rebate receivables and track outstanding items.
• Support wholesale and internal transfer (flip) processing.
• Assist with inventory reconciliation and vehicle billing.
• Track communication and correct deal errors or missing documents to management.
• Support Finance Managers with administrative tasks.

• Assist Title Clerk with titling documentation.
• Provide backup support during month-end close.

• 2+ years automotive finance, billing, or accounting experience.
• Strong understanding of deal structure and compliance.
• Proficiency with DMS and OEM reporting systems.
• High attention to detail and strong problem-solving skills.

Office environment with collaboration between Finance, Sales, and Accounting.

• Prolonged sitting
• Document organization
• Lifting up to 20 lbs

Full-time; increased hours during month-end and peak sales times.

• CIT Aging
• Deal Accuracy Rate
• Funding Timeliness
• Rebate Reconciliation Accuracy

$24-$30/hr (based on experience and performance)