Accounts Payable Specialist

Job Description

We are seeking a detail-oriented and reliable Accounts Payable (AP) Specialist to join our team. The AP Specialist is responsible for managing the day-to-day accounts payable operations, ensuring accurate and timely processing of all invoices and payments, maintaining financial records, supporting month-end and year-end close activities, and serving as an effective liaison among vendors, suppliers, team members, and managers.

• Invoice entry/triage/coding/approval routing: review invoices, split as necessary, address pre-coding questions/issues, match scanned receipts and packing slips to invoices and credit card statements, enter required data into software, code and assign expenses to appropriate GL accounts and cost centres, identify/calculate, code, and enter loan accrual amounts, monitor and modify invoice amounts based on job tax exemption status, route invoices to queues for approval, investigate rejected invoices, research, resolve, re-route;
  
  manage responsiveness of team member approvals, export approved invoices to accounting system, enter invoices as needed by scanning or data entry.
• Payment processing: submit payable reporting to GM for approvals, prepare and process approved payments, manage and process ACH and online payments, maintain payable database and efficient payment schedule, monitor aging reports for timely payments.
• Vendor / supplier tasks: maintain vendor files, serve as vendor liaison for all AP questions, reconcile vendor monthly statements, secure and maintain required documentation (W-9, insurance, waivers), manage/provide tax‑exempt job forms, secure lien waivers, complete credit applications.
• Reconciliation: A/P month‑end and year‑end closing activities, including AP accruals and balance GL reconciliations; monthly reconciliations of accounts to identify and resolve discrepancies promptly.
• Reports/documentation: generate regular accounts payable reports, address discrepancies, maintain/update accounts payable reports and documentation for audit purposes, maintain organized A/P files.

• 2-5 years of Accounts Payable experience
• Demonstrated practical experience with the listed responsibilities
• Proficiency with Microsoft Office products and Teams software

• Experience performed in a construction setting
• Previous experience with Sage software or similar construction accounting software

• Strong attention to detail and organizational skills
• Comfortable working with a high volume of invoices
• Ability to work independently or with a team in a results‑driven environment
• Excellent attention to detail, time management, and communication skills
• Ability to multi‑task, follow directions, and quickly learn new tasks
• Exhibiting a consistent professional, positive attitude
• Experience working with sensitive/confidential information
• Exercising a high degree of integrity & judgment

• Competitive pay based on experience (hourly $25.00 to $40.00)
• Assisted health with voluntary dental, vision, and 401k benefits
• Paid time off and holidays