Executive Assistant

Salary Range: $65,000 – $70,000 annually

Job Title:

Executive Assistant

Department:
Administrative

Reports to:

CEO

FLSA Status:
Non‑Exempt

PHI Access Level: I

Scheduled Work Times/Locations:
Monday – Friday, 8:30 AM – 4:30 PM. Flexibility for occasional nights and weekends is required.

Location:

221 Main Street, Hartford, CT 06106

The Executive Assistant provides high-level administrative support to the Chief Executive Officer and the Board, ensuring efficient day‑to‑day operations, effective communication, and overall coordination of the executive office. This role supports the CEO through schedule management, communication coordination, and oversight of daily executive operations, while also handling select office‑management responsibilities.

• Manage and maintain the CEO’s calendar, including scheduling meetings and resolving conflicts
• Coordinate internal and external meetings, including preparing agendas and materials
• Arrange travel and manage related logistics
• Draft, edit, and format correspondence, reports, and presentations
  
  Track assignments, deadlines, and follow‑up items
• Serve as a point of contact for incoming communications and direct inquiries as appropriate

• Coordinate Board of Directors and committee meetings, including scheduling and logistics
• Prepare and distribute Board packets, agendas, and supporting documents
• Record meeting minutes and maintain official records
• Support Board communications and document management
• Assist with onboarding materials for new Board members

• Oversee day‑to‑day office operations to ensure an organized and efficient work environment
• Manage office supplies, equipment, and vendor relationships
• Coordinate with IT and facilities vendors to address office needs and issues
• Maintain shared calendars, office systems, and administrative processes

• Support communication between the CEO and internal staff
• Assist in coordinating leadership meetings and organizational activities
• Help plan and execute internal meetings, events, and staff gatherings
• Provide administrative support for special projects as needed

• Assist with scheduling and logistics for meetings with funders, partners, and community stakeholders
• Support preparation of materials for external meetings and presentations
• Maintain a professional and courteous approach in all interactions

Required

• Bachelor’s degree or equivalent experience
• 5–10 years of administrative experience supporting a senior leader
• Experience with office coordination or office management responsibilities
• Strong organizational and time‑management skills
• Excellent written and verbal communication skills
• Ability to handle confidential information with discretion
• Proficiency in Microsoft Office

Preferred

• Experience in a nonprofit, housing, human services, or public sector organization
• Experience supporting a Board of Directors
• Experience coordinating vendors or managing office operations

• Attention to Detail:
  Produces accurate, high-quality work
• Communication:
  Communicates clearly and professionally
• Reliability:
  Consistently follows through
• Problem‑Solving:
  Addresses administrative and operational issues efficiently
• Interpersonal
  
  Skills:
  
  Works well with a range of stakeholders
• Mission Alignment:
  Demonstrates commitment to the organization’s mission

Salary range: $65,000 – $70,000, commensurate with experience.

Community Housing Advocates provides a generous employee benefits package, including medical, dental, retirement, short‑ and long‑term disability, and tuition reimbursement. Full‑time employees receive 10 days of paid time off (PTO) per year, 11 paid holidays, one floating holiday, and 40 hours of accrued paid sick leave.